Bookkeeper/administrative Assistant

5 months ago

Brockville, Canada St. John Bosco Children's Centre Full time

**ST. JOHN BOSCO CHILDREN’S CENTRE BOARD OF DIRECTORS**

**Bookkeeper/Administrative Assistant**

Status: Permanent
- Full Time Weekdays Monday to Friday

Start Date: As soon as possible

**Salary**: Under Review based on education and experience.

**Position Summary**:
Reporting directly to the Executive Director and under the direction of the St. John Bosco Children’s Centre Board of Directors (SJBCC BD), the Bookkeeper/Administrative Assistant will be responsible for bookkeeping tasks involving accounts payable, receivable, and general ledger items. The administrative assistant duties involve assisting the Executive Administrator in day-to-day administrative duties to ensure the smooth running and efficiency of the Centre.

**Qualifications**
- Bachelor’s degree or diploma in Accounting or Business Administration. An equivalent combination of education, training and experience will be considered.
- Experience in a public sector or childcare setting would be an asset.
- Must have accounting background. Experience with invoicing, payroll and accounts receivable.

**Competencies**
- Excellent communication skills, presentation, and interpersonal skills (written and verbal)
- Excellent organizational and time management skills
- Ability to work independently and use initiative as well as the ability to work within a team dynamic across multiple sites
- Growth and adaptive mindset
- Creative problem-solving skills
- Strong proficiency in Microsoft Office Suite
- Attention to detail

**Position Responsibilities**
- Must be proficient in QuickBooks
- Handle all aspects of accounts payable (A/P) and accounts receivable (A/R)
- Prepare and submit bi-weekly payroll using QuickBooks and Telepay, as well as monthly source deduction remittances and employer health tax; prepare and complete T4 tax returns for employees and record of employment as required, monitor vacation and sick time, review employee contracts
- Handle all aspects of maintaining a general ledger (G/L) including bank reconciliations, funding reconciliations, credit card reconciliations, journal entries
- Provide financial reports as requested by Board of Directors, prepare and gather information for annual audit.
- Update website by downloading program plans, menus, newsletters, registration forms, brochures and event calendars.
- Maintain social media accounts
- Create and distribute Summer and Fall Registration brochures to all families
- Coordinate PA Day and March Break sign up sheets to all families
- Create staff schedules
- Maintain staff logs such as time sheets and absences
- Maintain Children’s files and Emergency Binders
- Complete monthly subsidy billing and attendance
- General Administrative duties such as photocopying, filing and answering the phone

Health & Safety
- Develop and maintain safe environment
- Adhere to Health and Safety practices as outlined in the Policy and Procedures Manual
- Maintain sanitation throughout program hours of areas used by children
- Collaborative Partnerships with Families and Community
- Build and maintain relationships with families
- Communicate with parents
- Access and engage community resources
- Collaborate with parents and other professionals to develop and implement inclusion practices

Demonstrates Professionalism
- Ensure all practices and interactions with staff and children adhere/follow Code of Ethics
- Maintain confidentiality
- Engage in regular professional development
- Participate in mandatory staff and team meetings
- Participate in centre wide activities (Year End BBQ, etc)
- Participate in evaluations and implements recommendations of goals as outlined by Executive Director/ Director
- Follow licensing requirements

The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this role.

The St. John Bosco Children’s Centre is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights code and the Accessibility for Ontarians with Disabilities Act.

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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