Fleet Coordinator

4 months ago

Burlington, Canada Groupe Touchette Inc Full time

The **Fleet Coordinator** is responsible for all aspects of the company's vehicle fleet, including driver management, vehicle movements, expense accounts and fuel cards.

**Assigned responsibilities**
- Element Fleet_
- Add new hired drivers;
- Deactivate terminated employees;
- Manage expense accounts for changes in position;
- Cancel and issue Fuel & maintenance cards;
- Monthly fuel reporting;
- Monthly lease reporting;
- New Units verify terms are correct and add lease expense to tracking log;
- Verify movement of vehicles and update files;
- Track vehicles sold and update tracking file;
- Summer/Winter tire log and inventory adjustments;
- Provincial plate renewals.
- Fuel cards_
- Add drivers, delete drivers;
- Issue cards for new units / terminate cards for sold units.
- Transponders_
- Manage new/old/replacements;
- Monthly reporting/billing consolidation;
- Identify weekends/holiday usage.
- Geotab_
- Tracking and administrating movement, replacements, additions etc.
- MHE_
- Track movement of equipment and inform FA manager;
- Keep updated logs of status of equipment.
- Budgets_
- Provide accurate current and on order estimated expense for vehicle leases;
- Provide all MHE info and on order estimated delivery & costs;
- Provide current status of batteries to budget for following years' expense.

**Success factors**
- **Experience** an asset
- **Sense of Analysis** : You enjoy tackling problems in order to find several possible solutions by using in-depth reflection, your knowledge and previous experiences;
- **Willingness to Learn**: You are intellectually curious and open to evolution. You are a true team player and you encourage collaboration with your colleagues to facilitate learning;
- **Rigor and Attention to Detail**: You love a job well done Meticulous and accurate, you ensure the accuracy of the information provided and are very vigorous in terms of follow-up;
- **Computer Skills**: You can easily familiarize yourself with complex software. You are very comfortable with computers, especially the Microsoft Office Suite. Excel advanced (formulas, vlookup, macros, etc.) and basic SAP knowledge.
- **Languages**: English is required, French is an asset.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Burlington, ON L7L 6M9

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