Research & Administrative Coordinator, Contract Role

3 weeks ago

North York, Canada Lennard Commercial Realty Full time

**Research Duties**
- Use MLS to search, prepare, update and manage listings and agreements and standard forms
- Use Altus Data Studio to conduct searches and amalgamate information on office and industrial properties as well as sales transactions
- Use Costar to conduct searches and amalgamate information on a variety of property types
- Create market surveys and building tour packages in PowerPoint using property information from various research databases
- Create and update pitch packages and OPV’s in PowerPoint using property information from various research databases
- Create postal code plotting analyses in PowerPoint using data from Piinpoint, sometimes incorporating the postal codes into a larger real estate report
- Manage MLS and other listing expiries, sending listing expiry reminders to agents, preparing and sending the appropriate MLS data forms and ensuring all documents are kept up to date
- Complete Corporate Profile Reports (EasyPPSA) & Parcel Register Searches (MPAC/Geo)
- Gather Zoning information for properties using various research tools including Map Your Property, Municipality websites and printed zoning booklets
- Collect demographic information as required, using Piinpoint and Stats Canada
- Gather property information/photos/maps for agents as required
- Other research assistance as required

**Administrative Duties**
- Prepare and send DocuSign documents on behalf of agents
- Print, scan, bind documents and arrange courier of documents as required
- Arrange off-site printing when required
- Draft offers, letters, and other documents in Microsoft Word, must be comfortable working in track-changes
- Prepare fillable Client Needs Analysis Questionnaires (CNAQ’s) using PowerPoint and Adobe PDF
- Draft listing reports and lease reports
- Upload documents to Sharefile/assigning users/filing CA’s & updating the datarooms/sending files to agents when needed
- Organize company files in company drive (ensuring any old items are archived, ensuring files are in the correct folders, etc.)
- Work in Microsoft Office to create spreadsheets, word documents, PowerPoint presentations and documents as required
- Format Word documents
- Debranding, manipulating and combining PDF’s in Adobe
- Oversee stock of printing materials (ie. binding tabs, binding coils, good paper, cardstock covers, etc.) and coordinate with Markham Operations & Team Manager to reorder supplies as needed
- Oversee stock of items in the kitchen (ie. milk, cream, coffee, cleaning supplies, paper towels, etc.) and coordinate with Markham Operations & Team Manager to reorder supplies as needed
- Create and Print Labels
- Answer and direct incoming phone calls on office main line
- Assist with personal ad-hoc requests as needed
- Other duties and projects as required

**General Office Tasks**
- Keep up to date with printer maintenance/calibrating printer to ensure colour quality. Ensure paper is stocked
- Manage printing materials (binding tabs, binding coils, good paper, cardstock covers, etc.) and coordinating with office coordinator to restock supplies as needed
- Maintaining the kitchen, ensuring kitchen supplies are stocked and dishwasher is emptied in the morning and loaded a end of day
- Picking up the mail/newspaper and delivering it within office, sending outgoing mail as needed
- Receiving incoming couriers and delivering packages to agents desks
- Answering and directing phone calls
- Printing Labels
- Other duties as required

**Essentials**
- 2-3 years of relevant work experience required
- Must be proficient in MS Office, including Outlook, Word, PowerPoint and Excel
- Must have strong organizational and time management skills
- Ability to use Adobe Acrobat
- Strong Research skills
- Must be able to manage multiple conflicting deadlines in a fast-paced environment
- Must have excellent interpersonal skills
- Must have a professional yet personable demeanor
- Must be able to work well independently and within a team
- Must be detail oriented with strong analytical skills
- Must be proactive and take initiative
- Must be able to maintain confidentiality
- Experience in Commercial Real Estate an asset
- Experience in Adobe Photoshop, InDesign, and Illustrator an asset
- Excellent organizational skills & attention to detail
- Team oriented, very positive attitude

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $50,000.00-$55,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)
- Real Estate: 1 year (preferred)
- Microsoft Office: 3 years (preferred)
- Adobe: 1 year (preferred)

Work Location: Hybrid remote in North York, ON M6A 3A1

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