Administrative Assistant
3 months ago
**Job Summary**
**Administrative Responsibilities**:
- Answering Phones
- Greeting Guests
- Handling mail and couriers
- Managing the office supplies & kitchen supplies
- Managing calendars for the Franchise Support Team
- Scheduling calls and meetings
- Taking meeting minutes
- Managing data collection and organization
**Event Coordinator Responsibilities**:
- Coordinate all training materials
- Coordinate all aspects of events from start to finish
- Collaborate with clients to determine their needs and preferences
- Select event venues, vendors, and services
- Manage event budgets and ensure all expenses stay within the allocated budget
- Oversee event setup, including decorations, seating arrangements, and audiovisual equipment
- Coordinate event logistics such as guest lists, invitations, registrations and RSVPs
- Handle any issues or troubleshooting during events to ensure a seamless experience for guests
- Manage room bookings, food and beverage orders and AV requirements
**Qualifications**:
- College Diploma or University Degree
- Proven experience as an Event Coordinator or similar role
- Strong organizational skills with the ability to multitask effectively
- Excellent communication and interpersonal abilities
- Detail-oriented with a creative mindset
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Proficient in Google Suite (Google Sheets, Google Docs, Google Slides)
- Knowledge of administrative tasks and office procedures
- Experience in customer support or front desk roles is a plus
**Job Types**: Full-time, Permanent
Pay: $45,000.00-$50,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-09-20
Expected start date: 2024-09-22
-
Administrative Assistant
4 weeks ago
Oakville, Ontario, Canada Integration Services Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Integration Services. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including scheduling appointments,...
-
Administrative Assistant
4 weeks ago
Oakville, Ontario, Canada Integration Services Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Integration Services. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including scheduling appointments,...
-
Administrative Assistant
2 months ago
Oakville, Canada St. Mildred's-Lightbourn School Full time**Overview** Department: Administration Reports to: Senior Administrative Coordinator Liaises with: School Heads, Assistant Heads, Teachers Education: College Diploma / University Degree; Diploma in Office Administration or equivalent field is preferred Experience: 5+ years progressive administrative experience Experience with Blackbaud’s...
-
Administrative Assistant
5 months ago
Oakville, Canada ServiceMaster of Oakville Full timeJob description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...
-
Administrative Assistant
7 days ago
Oakville, Canada Mega Reno Inc Full time**Job Title**: Administrative Assistant **Company**: Mega Reno **Location**: Oakville, Ontario **Employment Type**: Full-Time **About Mega Reno**: Mega Reno is a dynamic renovation company specializing in commercial projects, delivering high-quality renovations across various industries. We are known for our efficient project execution, attention to detail,...
-
Administrative Assistant
5 months ago
Oakville, Canada ServiceMaster of Oakville Full timeWe are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...
-
Administrative Assistant
5 months ago
Oakville, Canada St. Mildred's-Lightbourn School Full time**Administrative Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...
-
Administrative Assistant
5 months ago
Oakville, Canada Acclaim Health Full time**FULL TIME (37.5hrs/week) 18 month contract - Monday to Friday 8:00am - 4:00pm** Acclaim Health is a registered charity with over 600 employees that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and long tradition of providing home and...
-
Administrative Assistant
3 months ago
Oakville, Canada David Roberts Food Corp Full timeDavid Roberts Food Corporation is a leading Canadian, award-winning supplier, importer, and processor of food products to the Food Service, Retail, and Industrial markets since 1987. In this junior role, the Administrative Assistant supports our accounting team to ensure projects and tasks are completed in a timely manner. The Administrative Assistant will...
-
Administrative Assistant
1 month ago
Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time**About Us**: We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational...
-
Administrative Assistant
2 weeks ago
Oakville, Canada Robert Half Full timeWe are offering a short term contract employment opportunity in the Health Pharm/Biotech industry, located in Oakville, Ontario, Canada. The position is for an Administrative Assistant who will play a crucial role in our team by providing administrative support to various stakeholders in our operations.Responsibilities:• Assist in preparing contracts and...
-
Administrative Assistant
2 weeks ago
Oakville, Canada PCL Construction Full time**The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. Here's how an Administrative Assistant for our Toronto...
-
Administrative Assistant
4 weeks ago
Oakville, Ontario, Canada HR Immigration Inc. Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...
-
Administrative Assistant
5 months ago
Oakville, Canada St. Mildred's-Lightbourn School Full timeFull-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...
-
Administrative Assistant
5 months ago
Oakville, Canada St. Mildred's-Lightbourn School Full timeFull-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...
-
Administrative Assistant
5 months ago
Oakville, Canada K Paul Architect Inc Full time**Job description** **Who We Are** We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney! **The Position** **Some of...
-
Administrative Assistant
5 months ago
Oakville, Canada BioPed Footcare Full timeAre you passionate about streamlining office operations with your top-notch organizational skills? Have you excelled as an executive assistant, finding satisfaction in managing all details? If so, we might have the perfect opportunity for you. We’re BioPed Footcare, and we love to improve the life of our clients. With over 40 years’ experience and 70+...
-
Administrative Assistant
5 months ago
Oakville, Canada Affinity Advisory Group Inc Full time**About us** We are professional, engaging, customer-centric, and our goal is to service clients in providing and promoting financial solutions, through the use of investments and insurance to secure their financial future. **Responsibilities**: - Provide administrative support to ensure the efficient operation of the office - Schedule appointments and...
-
Administrative Assistant
1 month ago
Oakville, Ontario, Canada HR Immigration Inc. Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...
-
Administrative Assistant
1 month ago
Oakville, Ontario, Canada HR Immigration Inc. Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...