Coordinator, Events

4 days ago

Oakville, Canada Appleby College Full time

Appleby College currently has a challenging opportunity for a:
**Coordinator, Events**

**Full-time Contract**

**June 2024- June 2025**

**WELCOME TO APPLEBY**

Founded in 1911, Appleby College is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7-12, every student at Appleby has an opportunity to pursue an education that excites and challenges them. An education that offers them the chance to discover and embrace their passions both inside and outside of the classroom. Our curriculum offers an exceptionally diverse education that combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national, and international communities.

Hallmarks of the Appleby experience include our Grade 12 boarding programme; our emphasis on global learning and cultural understanding with participation in a global learning experience as a core requirement of the Appleby College Diploma; our experiential learning programme is centred around the S. Bruce McLaughlin Northern Campus in Temagami, which this year celebrates its 50th anniversary; and our world-leading Advanced Placement (AP) and AP Capstone programmes.

**OUR TEAM**

Our team is highly engaged and committed to excellence in education. Working at Appleby means that you value integrity and are committed to learning and professional development.

Our exceptional team is the reason we provide an outstanding educational experience to our students. Appleby’s foundation for success is attracting and retaining employees who thrive in our dynamic culture that recognizes individual strengths and talents.

Breadth, excellence, innovation, and caring—this is what defines the essence of the Appleby College team.

**THE ROLE**
- Provide Administrative Support to the Director and Manager
- Act as a liaison for the Appleby College Parents’ Association (ACPA) to coordinate various event needs from internal departments
- Provide support for pre, on-site, and post-event planning and organization of school-related events/meetings
- Assist with the recruitment, training and coordination of event and program volunteers
- Contribute to the development of event and resource materials
- Attend meetings and events as required to maintain awareness of Appleby programs and foster positive community relations
- Assist with event set-up, execution, and dismantling
- Assist with the coordination and tracking of sponsorships including prospecting, acquisitions, agreements, and fulfilment for applicable events
- Source vendors and event suppliers for applicable events
- Track and receive auction items, donations, prizes and other gift-in-kind items for applicable events
- Input and maintain event data in Raiser’s Edge (CRM) to ensure proper event management and tracking
- Assist with the coordination of post-event functions including thank you letters and tax receipts
- Work with ACPA to update and manage Parents Criminal Record Checks and Declaration Forms
- Coordinate Parent Volunteers for the New Parent Buddy program and other events

**WHAT YOU BRING**
- Post-secondary education preferably in Events and/or Business Administration or related field
- Administrative and events experience
- Exceptional organizational skills with a keen attention to detail
- Strong written and oral communication skills
- Ability to work collaboratively in a team-oriented environment
- Excellent relationship management skills
- Ability to work on several projects concurrently
- Must demonstrate flexibility to adapt to changing event priorities and deadlines
- Proven sound judgment and ability to maintain confidential information
- Solid ability with the Microsoft Office Suite: Word, Excel, Power Point and Outlook
- Working knowledge of Raiser’s Edge or any CRM is an asset

**WHAT WE OFFER**
- Competitive compensation package that includes a group benefits plan
- Located on a 60-acre campus on the shores of Lake Ontario
- Active engagement in community involvement

**INTERESTED IN JOINING OUR TEAM?**

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

**Follow us**

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- We work to embed diversity, equity, and inclusion principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together._

**DO YOU NEED ACCOMMODATION?**
- Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodation is available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, ple

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