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Event Coordinator

3 months ago

Oakville, Canada MitoCanada Full time

**About Us**: _Every day MitoCanada supports those living with mitochondrial disease with information, initiatives and opportunities to inspire, empower and connect while enhancing quality of life. We develop education and awareness programs. We advocate for those living with, or at risk of developing, mitochondrial disease. And, we fund research that is patient-focused and transformational._

As part of our commitment to creating positive change, we organize various charity events throughout the year to raise funds and awareness for our cause

**Job Location**:
Oakville-Burlington Region

**Responsibilities**:

- Plan and coordinate fundraising events, such as MitoCanada signature events, MitoSpin and Walk n Roll 4 Mito
- Develop and implement event plans, timelines, and budgets
- Implement fundraising strategies to meet or exceed financial goals for each event
- Coordinate logístical aspects of events, including venue selection, sponsorship, partner coordination, prizes and audiovisual requirements
- Work closely with volunteer event committees to ensure event plans and logistics are executed
- Develop and manage event budgets, ensuring cost-effectiveness and adhering to financial constraints
- Track expenses and provide regular updates to stakeholders
- Work closely with internal team and external partners to align event goals with the organization's guiding principles
- Cultivate relationships with donors and sponsors to secure support for events
- Source and contact vendors (prize partners, swag vendors, apparel vendors)
- Communicate effectively with sponsors, vendors, and volunteers to ensure their understanding of roles and responsibilities
- Develop promotional materials and strategies for events
- Coordinate with social media coordinator to promote events and maximize attendance
- Serve as point of contact for attendees and vendors
- Communicate event details to relevant parties
- Network with other event professionals to build relationships with other charity event coordinators
- Develop post-event evaluations to assess the success of each event

**Qualifications and Requirements**:

- Proven experience in event planning and coordination
- Excellent organizational and project management skills
- Strong interpersonal and communication skills
- Creativity and problem-solving skills
- Ability to work independently and collaboratively in a team environment
- Proficiency in using fundraising software and Microsoft Office Suite
- Knowledge of fundraising principles and strategies
- Flexibility to work evenings and weekends

This summer internship opportunity is made possible through the Canada Summer Jobs program under the Youth Employment and Skills Strategy and adheres to this program's hiring criteria.

**Job Types**: Part-time, Temporary, Internship
Contract length: 16 weeks

Pay: $22.00 per hour

Expected hours: 35 per week

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-05-06
Expected start date: 2024-05-13