Executive Assistant

4 weeks ago

Regina, Canada City of Regina Full time

**Openings**: 1

**Type of Posting**: Internal & External

**Location Name**: City of Regina, Regina, Saskatchewan, CA

**Date Posted**: March 27, 2023

**Closing Date**: Open until filled

**Profession**: Administrative & Support Services

**Experience Level(s)**: Intermediate

**Desired Employment Status**: Permanent

**Job ID**: 1212
Position Summary
The City of Regina is looking for an experienced Executive Assistant who is diplomatic in their approach, understands the benefits of being a team player and enjoys working in a fast-paced & challenging environment. This is an excellent opportunity for a dedicated professional with interpersonal skills to assume a pivotal role in the Office of the City Clerk. This includes the supervision of two administrative support staff and providing exceptional service to City Councillors and the residents of Regina. Duties & Responsibilities

The Office of the City Clerk is a busy place with many competing priorities. The Executive Assistant must be highly organized and excel in anticipating needs that City Clerk, Deputy City Clerk and City Councillors may have without even knowing it. The level of skill and professionalism needed must provide customers and stakeholders with a feeling of service excellence. Exceptional judgment is required when setting priorities, organizing multiple tasks and activities while also maintaining a professional approach. Digital savviness and the ability to adapt to changing circumstances to meet deadlines in a fast-paced work environment will be essential to success in this position.

In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may in part be shared between City administration, City Council, committees of City Council, community stakeholders, other levels of government and other agencies.
Knowledge, Skills & Abilities
Has a proactive approach to executive administration
Excels at relationship building and communication
Has exceptional interpersonal skills
Has strong organizational skills and excellent attention to detail
Has a strong understanding and appreciation of urgency
Has confidence and can work independently in a continually changing and time sensitive work environment
Understands confidentiality and the pivotal role an Executive Assistant plays in the organization
Knowledge of supervisory and leadership principles and processes Demonstrated skill in leading a diverse team of employees, ability to establish clear direction; influence, persuade and garner commitment; ability to listen and cultivate consensus, averting and resolving conflict, develop and mentor others and lead by example Education & Experience

**- Note**: Testing may be done to evaluate knowledge, skills and abilities.

**Jurisdiction**: Out of Scope

**Division**: Office of the City Clerk

**Annual Salary**: $63,029.00 - $84,037.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

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