Executive Assistant

2 weeks ago

Regina, Canada First Nations University of Canada Full time

**Description**:
**EXECUTIVE ASSISTANT - VICE PRESIDENT, UNIVERSITY RELATIONS**

**FULL-TIME PERMANENT POSITION**

**REGINA, SASKATOON OR PRINCE ALBERT CAMPUS**
- First Nations University of Canada (FNUniv) is a unique place of learning specializing in Indigenous knowledge and providing post-secondary education for Indigenous and non-Indigenous students alike within a culturally supportive environment. FNUniv provides an opportunity for students of all nations to learn in an environment of First Nations cultures and values. The University continues to uphold its mission of enhancing the quality of life, and to preserve, protect and interpret the history, language, culture, and artistic heritage of First Nations people. FNUniv is a federated college of the University of Regina, and its academic programs are accredited through that institution. Wisdom, respect, humility, sharing, harmony, beauty, strength, and spirituality are the values of First Nations University of Canada.
- The Executive Assistant reports directly to the Vice President, University Relations. This position is required to establish and maintain a wide range of professional relationships and effective interactions with all internal stakeholders (students, staff, faculty and administration) across the University and with external partners. This position works under pressure in a fast-paced environment, dealing with competing deadlines in an environment of continuous change. On a daily basis it will be necessary to adapt to shifting priorities and timelines, frequent interruptions and competing interests. There is considerable discretion required as the position is privy to, and works with, highly confidential information.

**Duties and Responsibilities**:

- Strategically manage the schedule of the Vice President, establish standards that provide a balance between meetings and office/work time.
- Provide effective senior administrative and communication support for the Vice President such as: coordinate all travel arrangements including flights and accommodations; developing agenda, briefing notes and background material; follow up on action items; monitor and draft correspondence on behalf of the Vice President.
- Provide assistance with budget planning and manage all aspects of finance.
- Work collaboratively with internal stakeholders at various levels throughout the institution.
- Ensure effective communication, problem-solving, and collaboration between other senior administrators and executive assistants.
- Work with the Vice President to identify, adopt, implement, and monitor best practices in strategies, initiatives, and projects.
- Support emerging projects and initiatives within the office as they are seen through to completion.
- Ensure that work performed is completed within deadlines, by ensuring a clear understanding of the required deadlines and effectively setting work priorities; Use judgement, confidentiality and discretion when handling sensitive issues.

**Qualifications**:

- A relevant undergraduate degree is required. A Bachelor of Administration degree is an asset. A combination of education and experience may be considered. Knowledge of Indigenous cultures, protocols, and perspectives.
- Minimum of 5 years progressively responsible experience providing support to senior level administrators (preferably in a post-secondary setting) including administrative and communication support. The ability to work effectively and discretely with confidential information is essential.
- **Closing Date: March 10, 2023.**
- The First Nations University of Canada relies on section 48 of The Saskatchewan Human Rights Code to give preference in employment for this position. Please indicate your status in your cover letter or resume._

  • Executive Assistant

    7 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible business comes to life through education and...

  • Executive Assistant

    1 week ago

    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: March 27, 2023 **Closing Date**: Open until filled **Profession**: Administrative & Support Services **Experience Level(s)**: Intermediate **Desired Employment Status**: Permanent **Job ID**: 1212 Position Summary The...

  • Executive Assistant

    2 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Executive Assistant provides administrative support to the Dean and the Dean’s Office (Executive Leadership...

  • Executive Assistant

    7 days ago

    Regina, Canada Harvard Developments Full time

    At Harvard Developments, we recognize and celebrate our employees’ achievements and contributions. Harvard provides employees with a challenging work environment, innovative thinking and collaborative work. In this position you will be responsible for providing confidential executive assistant support and administering a variety of activities such as...

  • Executive Assistant

    1 day ago

    Regina, Canada The Co-operators Full time

    **Position Overview**: **Company**:CLIC **Number of Positions**: 1 **Language**: This role operates in English. **Work Model**:Hybrid **Alternate Title**: n/a **Additional Information**: The work location for this role is flexible to Burlington, Regina. **The Opportunity**: We are a leading Canadian financial services co-operative committed to being a...

  • Executive Assistant

    20 hours ago

    Regina, Canada Brandt Full time

    We are currently seeking an **Executive Assistant**, for our **North Regina Works location**, which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity. - Book meetings and organize travel - Maintain confidential files - Time management - must be able to balance...

  • Executive Administrative Assistant

    1 week ago

    Regina, Canada Ministry Full time

    Job Description - Executive Administrative Assistant (ADM023755) Executive Administrative Assistant - ADM023755 Employment Type : Permanent Full-time Location(s) Ministry Ministry : 023 Energy and Resources Salary Range : $4129-$5371 Monthly Grade : MCP.02. The Saskatchewan Ministry of Energy and Resources' Saskatchewan...

  • Executive Administrative Assistant

    1 week ago

    Regina, Canada Ministry Full time

    Job Description - Executive Administrative Assistant (ADM023755) Executive Administrative Assistant - ADM023755 Employment Type : Permanent Full-time Location(s) Ministry Ministry : 023 Energy and Resources Salary Range : $4129-$5371 Monthly Grade : MCP.02. The Saskatchewan Ministry of Energy and Resources' Saskatchewan...

  • Executive Administrative Assistant

    1 week ago

    Regina, Canada Ministry Full time

    Job Description - Executive Administrative Assistant (ADM023755) Executive Administrative Assistant - ADM023755 Employment Type : Permanent Full-time Location(s) Ministry Ministry : 023 Energy and Resources Salary Range : $4129-$5371 Monthly Grade : MCP.02. The Saskatchewan Ministry of Energy and Resources' Saskatchewan...

  • Executive Assistant

    Found in: Talent CA C2 - 1 week ago

    Regina, Canada Brandt Full time

    Business & Administration Regina, SK • ID: 8911-046 • Full-Time/Regular We are currently seeking an Executive Assistant , for our North Regina Works location , which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity. -Book meetings and organize travel...

  • Executive Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Regina, Canada Brandt Full time

    We are currently seeking an Executive Assistant, for our North Regina Works location, which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity.Duties & Responsibilities-Book meetings and organize travel-Maintain confidential files-Time management – must be able to...

  • Executive Assistant to The Avp

    20 hours ago

    Regina, Canada University of Regina Full time

    Faculty/Department Information Services Unit IS-Administration Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Join the vibrant and forward-thinking community at the University of Regina, where innovation meets education. We are seeking a skilled...

  • Executive Assistant

    Found in: beBee jobs CA - 1 week ago

    Regina, Saskatchewan, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionThe Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other...

  • Executive Assistant

    Found in: beBee S CA - 2 weeks ago

    REGINA, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionThe Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other...

  • Executive Assistant

    Found in: beBee S CA - 2 weeks ago

    Regina, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionThe Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other...

  • Executive Assistant

    1 day ago

    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: January 9, 2023 **Closing Date**: Open until filled **Profession**: Administrative & Support Services **Experience Level(s)**: Senior/Executive **Desired Employment Status**: Permanent **Education Level(s)**:...

  • Executive Assistant

    2 days ago

    Regina, Canada Harvard Developments Full time

    Executive Assistant (16 Month Term) At Harvard Developments, we recognize and celebrate our employees’ achievements and contributions. Harvard provides employees with a challenging work environment, innovative thinking and collaborative work. In this position you will be responsible for providing confidential executive assistant support and...

  • Executive Assistant Reporting to The Cfo

    20 hours ago

    Regina, Canada Above Food Corp. Full time

    **Job Title: Executive Assistant Reporting to the CFO** **Location**: Regina, SK **Position Type**: Full-time **About Us**: Above Food Corp. is a Regina-based dynamic and innovative seed to plate plant-based food ingredient company dedicated to regenerative agriculture and sustainable food technologies that create a healthier world. We are seeking a...

  • Administrative Assistant to the Executive Director, Laboratory Medicine

    1 week ago

    Regina, Canada Health Careers in Saskatchewan Full time

    Job Description The Administrative Assistant is directly accountable to the Executive Director, Laboratory Medicine of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director,...

  • Administrative Assistant to the Executive Director, Laboratory Medicine

    1 week ago

    Regina, Canada Health Careers in Saskatchewan Full time

    Job Description The Administrative Assistant is directly accountable to the Executive Director, Laboratory Medicine of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director,...