Executive Administrative Assistant

2 weeks ago


Regina, Canada Government Of Saskatchewan Full time

Job Description - Executive Administrative Assistant (ADM023888)

Executive Administrative Assistant - ADM023888

Employment Type : Permanent Full-time

Location(s) Ministry

Ministry : 013 Saskbuilds and Procurement

Salary Range : $4129-$5371 Monthly

Grade : MCP.02.

The Infrastructure Planning and Priorities division with the Ministry of SaskBuilds and Procurement has a challenging opportunity for a highly motivated, organized, and confident individual to provide executive administrative support to the Executive Director and staff. This position will be of interest to a skilled administrative professional who enjoys being part of a collaborative team and working in fast-paced environment.

The Infrastructure Planning and Priorities division is focused on ensuring government’s investments in and utilization of infrastructure is strategic, client-centered, evidence-informed, and outcomes-focused. This branch is responsible for leading government’s capital planning, federal funding, and asset management.

In this role, you will independently manage and coordinate a variety of administrative processes including proofreading and formatting a variety of correspondence, including budget material and public facing documentation. You will also be responsible for completing monthly budget forecasts, facilitating job postings and hiring processes, managing the branch’s filing utilizing the ARMS and ORS filing systems, and managing relations on facilities and parking. You will know how to use advanced features in a variety of computer software packages such as Word, Excel, PowerPoint and Outlook. You will compile, coordinate, and review confidential materials; track, redirect, and/or respond to priority items and correspondence; and arrange meetings and manage schedules.

The successful candidate for this role will be someone who brings experience with:

  • Successfully balancing competing priorities and pressures;
  • Communicating efficiently and building effective working relationships with internal and external parties;
  • Office management protocols and processes, including developing and monitoring budgets and managing filing systems (i.e., ARMS and ORS);
  • Administrative support, including coordinating calendars, booking boardrooms, planning meetings and workshops, and coordinating travel arrangements;
  • Composing, formatting, proofreading, and editing correspondence and documents; and,
  • Tracking and monitoring tasks, requests, and referrals.

Typically, the knowledge for this position would be gained through completion of a certificate in office administration and/or several years of experience in senior administrative positions. Experience with various government applications such as MIDAS, Markview, iExpense, Taleo, ServiceNow, and BMO Spend Dynamics would be an asset.

SaskBuilds and Procurement: where infrastructure, procurement, real property, facility management, logistics and information technology meet to enable the Government of Saskatchewan’s Growth Plan and programs and services for citizens and communities.

We are committed to workplace diversity.

Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

#J-18808-Ljbffr

  • Regina, Canada YWCA Regina Full time

    Position Description: Reporting to the CEO, the Executive Administrative Assistant of kikaskihtanaw Centre is responsible for administering and assisting with the project management of the new kikaskihtanaw Centre that is currently under construction. The successful individual will be highly organized and timely on reporting information and collecting...


  • Regina, Canada Thomas Circle of Care Full time

    **Thomas’ Circle of Care Inc. **is a non-profit organization that was incorporated in May 2012. The organization expanded very quickly thereafter in partnership with the Ministry of Social Services due to the high demand for child support services (age range 0 - 11 years) in southern Saskatchewan. Currently, it operates 16 homes, 15 in Regina and 1 in...

  • Executive Assistant

    2 days ago


    Regina, Canada SaskEnergy Full time

    SaskEnergy is seeking a qualified and motivated individual to join our team. The Executive Assistant provides and coordinates administrative services and assistance for the Executive Vice President’s office as well as for reporting departments, including various secretarial, clerical, administrative and receptionist services ensuring confidential,...

  • Executive Assistant

    4 weeks ago


    Regina, Canada Haztech Energy Corp Full time

    JOB SUMMARY The Executive Assistant provides administrative services in collaboration with the executive team. This role assists with business acquisitions, business development, finance and other administrative duties requested by executives and managers. This position requires the individual to perform effectively in a fast-paced environment while managing...

  • Executive Assistant

    2 days ago


    Regina, Canada Avana Developments Inc. Full time

    **Avana Developments Inc. **is a high-growth and fast-paced company in its ninth year of business. We have emerged in the Western Canadian construction industry as a leading developer and a highly rated property management company. Driven by a team of motivated and enthusiastic leaders with an unwavering entrepreneurial spirit, **Avana** is dedicated to...

  • Executive Assistant

    7 days ago


    Regina, Canada Harvard Developments Full time

    Harvard Developments Harvard Developments, a leading investment and property management firm with a national and international presence, is seeking an efficient and experienced Executive Assistant to support our senior executives. At Harvard Developments, we value individuals with superior verbal and written communication skills, the ability to manage...

  • Executive Assistant

    1 month ago


    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible business comes to life through education and...


  • Regina, Canada University of Regina Full time

    Faculty/Department UR International Unit UR International Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Manager of Executive Operations and supporting the UR...

  • Executive Assistant

    1 month ago


    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: March 27, 2023 **Closing Date**: Open until filled **Profession**: Administrative & Support Services **Experience Level(s)**: Intermediate **Desired Employment Status**: Permanent **Job ID**: 1212 Position Summary The...


  • Regina, Canada SaskTel Full time

    **POSITION OVERVIEW** Accountable for the effective, efficient, and confidential support to multiple Vice-Presidents. Accountabilities include teamwork between Executive Administrators, completion of special projects as assigned by the Executive, and organizing, coordinating and or delegating the administrative work in a timely, consistent, and professional...


  • Regina, Canada Above Food Corporation Full time

    The Opportunity: This position is a rewarding opportunity for a highly motivated, efficient, and well-organized professional. In this challenging position, you will provide administrative, liaison, office management and support to the Executive. This is a permanent full-time opportunity. Key Responsibilities: Executive Support & Liaison: - Provide...


  • Regina, Canada Above Food Corp. Full time

    **Job Title: Executive Administrator to the CFO** **Location**: Regina, SK **Position Type**: Full-time **About Us**: Above Food Corp. is a Regina-based dynamic and innovative seed to plate plant-based food ingredient company dedicated to regenerative agriculture and sustainable food technologies that create a healthier world. We are seeking a highly...

  • Executive Assistant

    4 weeks ago


    Regina, Canada The Co-operators Full time

    **Position Overview**: **Company**:CLIC **Number of Positions**: 1 **Language**: This role operates in English. **Work Model**:Hybrid **Alternate Title**: n/a **Additional Information**: The work location for this role is flexible to Burlington, Regina. **The Opportunity**: We are a leading Canadian financial services co-operative committed to being a...

  • Executive Assistant

    4 weeks ago


    Regina, Canada Saskatchewan Government Insurance Full time

    Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. Out-of-Scope Multiple Positions Job Scope- The Executive Assistant - VP (EAVP) regularly handles diverse matters...


  • Regina, Canada eHealth Saskatchewan Full time

    **Employment Type***: Permanent Full-time**Location(s)***: SK-Rgna-Regina**Salary Range***: $4,376 - $5,692 Monthly Monthly**Who is eHealth Saskatchewan?** We may be biased, but eHealth Saskatchewan is the place to be right now! As the result of a province wide consolidation of IT services in the health care sector, we have seen substantial growth in our...

  • Executive Assistant

    1 month ago


    Regina, Canada Harvard Developments Full time

    At Harvard Developments, we recognize and celebrate our employees’ achievements and contributions. Harvard provides employees with a challenging work environment, innovative thinking and collaborative work. In this position you will be responsible for providing confidential executive assistant support and administering a variety of activities such as...


  • Regina, Canada University of Regina Full time

    Faculty/Department Information Services Unit IS-Administration Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Join the vibrant and forward-thinking community at the University of Regina, where innovation meets education. We are seeking a skilled...

  • Executive Assistant

    1 month ago


    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Executive Assistant provides administrative support to the Dean and the Dean’s Office (Executive Leadership...


  • Regina, Canada Above Food Corp. Full time

    **Job Title: Executive Assistant Reporting to the CFO** **Location**: Regina, SK **Position Type**: Full-time **About Us**: Above Food Corp. is a Regina-based dynamic and innovative seed to plate plant-based food ingredient company dedicated to regenerative agriculture and sustainable food technologies that create a healthier world. We are seeking a...

  • Executive Assistant

    4 weeks ago


    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: January 9, 2023 **Closing Date**: Open until filled **Profession**: Administrative & Support Services **Experience Level(s)**: Senior/Executive **Desired Employment Status**: Permanent **Education Level(s)**:...