Operations Coordinator

7 months ago

Halifax, Canada Prosci Inc Full time

Role Summary

As Operations Coordinator you will be responsible for managing training session coordination and pre-program requirements, ensuring a positive client experience, and maintaining long-term client relationships. Additionally, you will assist in accounting responsibilities, such as processing accounts receivable and payable transactions, maintaining and reconciling ledger accounts, and responding to inquiries. You will be proactive in addressing concerns, have excellent communication skills, and be able to enforce internal policies and standards.

**Responsibilities**:
Operations Coordinators responsibilities include:
**Program Coordination & Logistics: (50%)**
- Manage training session coordination and pre-program requirements. Assist clients in the registration process from beginning to end to establish a positive and mutually rewarding client experience with all participants that drives long-term client relationships.
- Process and manage enterprise program logistics, through Salesforce, may include contact records creation to the appropriate event and managing program logistics through its life cycle.
- Complete orders ensuring the proper amount of classroom material sets are sent in a timely manner.
- Confirm arrival of all materials & complete order process for enterprise programs.
- Monitor feedback for programs, being proactive to concerns ensuring a positive experience each time.
- Communicate with Instructors before, during and after each program.
- Produce logistic items as needed.
- Software system for Enterprise Programs: Portal updates and changes.
- Backup public programs payments process for public program registrations and corporate website management.
- Following and enforcing Prosci's internal standards and policies.

***

**Accounting Assistant (50%)**
- Processes accounts receivable and accounts payable transactions.
- Record and post payments received and make payments for vendor invoices and other debts owed by the organization.
- Verifies amounts owed and received and ensures that transactions are recorded promptly and accurately in accordance with internal accounting policies.
- Maintains and reconciles accounts payable and receivable ledger accounts.
- Prepares reports of delinquent accounts and responds to customer/vendor inquiries.
- Other duties as assigned.
- 1-2 years of career experience in accounts receivable/payable and customer service or support or similar type financial customer facing roles.
- Solid understanding of basic accounting principles, fair credit practices and collection regulations.
- High degree of accuracy and attention to detail.
- Data entry skills along with a knack for numbers.
- Critical thinking skills to troubleshoot logistics challenges and make efficient decisions.
- Strong collaboration skills to work effectively with team members and internal clients.
- Basic knowledge of Salesforce, QuickBooks or other finance ERP systems, and Concur.
- Proficiently utilizes Microsoft Office (Outlook, PowerPoint, Excel, etc.).

Preferred:

- Degree or Certification or Diploma in relative field (Business Administration, Accounting, Finance, or Customer Service/Hospitality an asset)
- Proficiency with financial software

Additional Information
** Type of Employment**:Full-time

**Work Location**: Hybrid or Remote

**Must be eligible to work in Canada.**

**At Prosci, you'll find more than a job. Here, you can be you, contribute to meaningful work in the world, enhance your overall wellness, co-create your professional experience, find your flow, and learn and grow. Our global team is rich in experience and passion for helping our clients create change success.**

**We hope you're interested in making a difference with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply.**

About Prosci
** Founded in 1994, Prosci is a global leader in change management and the provider of choice for 80% of Fortune 100 companies.** Prosci combines scientific research with the people side of change to deliver results-focused solutions that enable clients to achieve change outcomes and grow organizational change capability. Prosci maintains the industry's largest body of change management research—the basis for the company's tools, methodologies, advisory services, and role-based development programs. To date, Prosci has certified over 100,000 change management practitioners worldwide.

  • Operations Coordinator

    6 months ago

    Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Operations Coordinator** **Holy Trinity Parish** **Lower Sackville**, NS** **Archdiocese of Halifax-Yarmouth** A calling is a pull toward something you feel uniquely qualified to do and enjoy passionately. Holy Trinity Parish is seeking a part time Operations Coordinator (25 hours per week) to support the Pastor and Leadership Team. Are you being...

  • Chief Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Randstad Full time

    About RandstadAre you a detail-oriented professional looking for a challenging opportunity?We are pleased to offer a new contract opportunity as Chief Operations Coordinator:Start: ASAPEstimated length: 4 monthsLocation: HalifaxRemote role with 3 days per month on site in Halifax.What we OfferYou will have the opportunity to work with a leading employer in...

  • Operations Centre Coordinator

    6 months ago

    Halifax, Canada Halifax Port Authority Full time

    The Port of Halifax is about making connections between people, commerce and opportunity. We take a leadership role in developing business for the Port of Halifax in collaboration with our partners and we responsibly manage Port of Halifax assets. In 2022, the total impact of the Port of Halifax including Nova Scotia exporters on the Province of Nova Scotia...

  • Service Operations Coordinator

    1 month ago

    Halifax, Nova Scotia, Canada Randstad Full time

    We are seeking a highly organized and detail-oriented Service Operations Coordinator to join our team in Halifax, NS.This is a permanent role that will start as soon as possible. As a Service Operations Coordinator, you will be responsible for ensuring that all dispatched service requests are complete with the necessary information before being routed to a...

  • Strategic Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $75,000 - $95,000

    Innovative Project Management Role in Halifax, CanadaAbout the PositionbeBee Professionals is seeking an experienced and results-driven Strategic Operations Coordinator to join our team. As a key member of our dynamic team, you will be responsible for overseeing projects from inception to completion, ensuring timely delivery and adherence to budget.Key...

  • Healthcare Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Lifemark Health Group Full time

    Lifemark Health Group is a leading provider of healthcare services, and we are seeking a skilled Healthcare Operations Coordinator to join our team in Halifax, NS. This full-time position offers a competitive salary with benefits package, including health and dental, and wellness days.The estimated annual salary for this role is around $60,000-$70,000 CAD,...

  • Maintenance and Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Commercial Properties Limited Full time

    About Us: Commercial Properties Limited has been a leading developer and manager of properties in Eastern Canada for over five decades. Our focus is on delivering high-quality premises, strategic locations, and exceptional tenant service.We are seeking an experienced Maintenance and Operations Coordinator to oversee the maintenance and upkeep of our Nova...

  • Business Operations Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000

    Job Title: Business Operations CoordinatorWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at beBee Professionals in Halifax. The successful candidate will be responsible for managing daily office operations, supporting staff, and ensuring that administrative tasks are completed...

  • Business Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Business Operations Coordinator to support our office operations in Halifax.About the RoleThis is a full-time position that requires strong administrative skills, excellent communication abilities, and proficiency in MS Office.Responsibilities:Manage day-to-day office functions, ensuring smooth...

  • Business Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000

    Job OverviewWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at beBee Professionals in Halifax. This role is responsible for managing daily office operations, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails, and...

  • Office Operations Coordinator

    3 months ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Halifax.Key ResponsibilitiesProvide exceptional administrative support to our team, ensuring seamless day-to-day operations.Manage and maintain accurate and up-to-date filing systems and office...

  • Operations Coordinator

    7 months ago

    Halifax, Canada Dent Wizard International Full time

    The coordinator ensures all vehicles are completed within the expected delivery times and new and used vehicle reconditioning work is identified and routed as quickly as possible. Keeps track of all work using Smartsheets. **Essential Duties and Responsibilities** - Responsible for logging and tracking all work flow in priority order for use by all shop...

  • Appliance Sales Operations Coordinator

    6 months ago

    Halifax, Canada Kent Building Supplies - District 3 Full time

    **Appliance Sales Operations Coordinator** Kent is the largest retail building supply chain in Atlantic Canada with 48 locations from Saint John, New Brunswick to Corner Brook, Newfoundland and many towns and cities in between. We owe our success to our exceptional customer service, superior selection of home building supplies, and our commitment to...

  • Financial Operations Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada PCL Construction Full time

    About PCL ConstructionPCL is a leading innovator in construction, with a commitment to building better communities and powering the infrastructure that supports daily life.Salary InformationWe offer an estimated annual salary of $45,000-$60,000 for this role, commensurate with experience.Job DescriptionAs a Financial Operations Coordinator, you will play a...

  • Operational Coordinator for AI Institute

    3 weeks ago

    Halifax, Nova Scotia, Canada Dalhousie University Full time

    Company OverviewDalhousie University, a leading institution in Canada, is currently undergoing transformation to become the AI Institute. The aim is to create a hub that fosters cutting-edge research in artificial intelligence and machine learning, innovation, and collaboration between academia, industry, and the community.About UsWe are seeking an organized...

  • Accounting Operations Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada Royal Bank of Canada Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Accounting Operations Coordinator to join our team. In this role, you will be responsible for processing routine data entry and online input of transactions using basic understanding of products and processes.Key Responsibilities:Follow standard processes as outlined in Folio guidelines...

  • Field Operations Support

    2 weeks ago

    Halifax, Canada Eastlink Full time

    Field Operations Support - Capacity Coordinator Eastlink **Designated office**: Young Tower 6080 Young Street, Halifax, NS **This position requires**: working 100% at the designated office. Eastlink is a family owned, entrepreneurial and innovative company headquartered in Halifax, Nova Scotia. We take great pride in being a leader in delivering creative...

  • Construction Operations Coordinator

    5 days ago

    Halifax, Canada Design Build Solutions Full time

    Job Summary:We are seeking a skilled Site Coordinator to join our team at Design Build Solutions. This full-time position will be based out of a site trailer and will play a crucial role in the success of our projects.

  • Operations Coordinator

    3 months ago

    Halifax, Nova Scotia, Canada beBee Professionals Full time $45,000 - $65,000

    Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Halifax, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...

  • Building Operations Coordinator

    2 weeks ago

    Halifax, Nova Scotia, Canada Commercial Properties Limited Full time

    Company OverviewCommercial Properties Limited (CPL) has been a leading developer and manager of properties in Eastern Canada for over five decades. The company boasts a strong reputation for delivering high-quality premises, excellent locations, and exceptional tenant service.CPL specializes in professional offices, industrial, and retail real estate. With a...