Administrator

1 month ago


Remote, Canada FORMULA MECHANICAL SERVICES Full time

Responsibilities:

- Perform general administrative duties, including data entry, filing, and organizing documents
- Manage and maintain office files and inventory
- Using a job scheduling app Jobber
- Answer phone calls and respond to inquiries in a professional and timely manner
- Schedule appointments and meetings, and coordinate calendars
- Assist with bookkeeping tasks, such as invoicing and managing accounts payable/receivable
- Conduct research and compile data for various projects or reports
- Assist with proofreading documents for accuracy and completeness
- Handle sensitive information with confidentiality and discretion
- Pulling city plumbing and heating and hvac permits
- scheduling city inspections

**Experience**:

- Previous experience working in a plumbing and heating company is preferred
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in data entry and maintaining accurate records
- Familiarity with Google Suite (Docs, Sheets, Slides) for document creation and collaboration
- Knowledge of QuickBooks or other accounting software is a plus
- Excellent communication skills, both verbal and written
- Ability to work independently as well as part of a team
- Performing work from home with communication with techs in field and company owner

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required. The employer reserves the right to modify the description at any time based on business needs.

**Salary**: $52,102.00-$57,598.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

**Language**:

- English (required)

Work Location: Remote

Expected start date: 2024-03-01


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