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Receptionist/administrator

4 months ago

Toronto, Canada RAD Marketing Full time

_RECEPTIONIST_
**Job Description**:
Skills and Attributes:

- Detail oriented self-starter with a high level of organizational skills.
- Self-motivated & goes above and beyond their day-to-day duties
- An outgoing personality with the ability to greet and address individuals in a professional manner.
- Strong communication skills - both verbal and written.
- Ability to work both as part of a team and independently in a fast-paced environment.
- Exhibit the highest degree of honesty and professionalism.
- Excellent multi-tasking and time management skills required.
- Strong work ethic with the ability to deal with confidential data in a discreet and professional manner.
- Able to work under high pressure
- Working weekends are required

Area of Responsibility (Duties and tasks will include, but may not necessarily be limited to, the following):

- Greet and welcome guests when first walking in the sales office & escort guests to the appropriate contact
- Managing the flow of visitors
- Maintaining the appearance and organization of the sales office
- Accepting and coordinating deliveries/mail
- Managing incoming calls
- Assisting other administrative staff with overflow of work including word processing, data entry and research as needed
- Proficient in using Excel and Microsoft for data entry (required)
- Create and update records and databases of client/agent information
- Assist with organization of meetings/events, project launches etc.
- Scheduling appointments for the sales team
- Calling the agent & prospect database for the project
- Experience with various sales management software for pre-construction such as Avesdo or BLACKLINE. (An asset)
- Assisting with the write up of offer Agreements using sales management software
- Assisting with the collection of deposit cheques from purchasers/agents
- Photocopying/filing documentation for sales
- Able to work in fast paced and high-stress environment
- Perform proper execution of opening and closing procedures, office equipment, AV equipment, and inventory maintenance
- Respond to office/projects queries and request
- Carry out administrative duties such as filing, typing, copying, binding scanning etc.
- Maintain office inventory supplies
- Assist the sales team/site-administrator where necessary on performing the duties above and assist in sales if necessary.
- Handle sensitive information in a confidential manner
- Assist with taking accurate minutes of meetings
- Assist with the ordering of office supplies
- Photocopy and print out documents on behalf of other colleagues
- Ensure operation of equipment by completing preventative requirements: calling for repairs

Renumeration: Hourly/Based on experience

**Experience**:

- Pre-construction: 1 year (preferred)

**Education**:

- Post-Secondary Graduate

About the Company:
With a team that has over 30 years of combined experience in Real Estate, RAD Marketing is one of the top Sales and Marketing Firms for pre-construction developments in the Greater Toronto Area and Canada. RAD Marketing has sold over $4 billion in pre-construction condo developments in Toronto, Montreal, Vancouver and abroad, totalling more than 12,000 condominium suites: and the team is just getting started. Their unique sales and marketing approach to pre-construction condominiums has led to these developments being high profile sellout successes. A few notable Toronto based RAD Marketing projects include - Aura, Canada's tallest condo at 80 stories; KING Toronto, the iconic project by Westbank and Allied in collaboration with Starchitect, Bjarke Ingels; One Delisle by Slate Asset management, Leaside Common by Gairloch, the Shangri-La Hotel and Residences in Toronto; and the rebranded St Regis Hotel and Residences.

The key to their success has been implementing cutting edge strategies to redefine the execution of sales and marketing for Real Estate, which has allowed for their developer clientele to achieve some of the highest revenue increases when compared to competing projects in the same neighbourhoods. The talented team at RAD Marketing continues to execute on some of the most exciting projects throughout North America - being a driving force behind the evolution of these cities.

Work Location: In person