Administrative Assistant

3 months ago


London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Schulich School of Medicine and Dentistry at Western University is a public, urban medical and dental school to serve the people of Southwestern Ontario. The School's mission is to provide medical and dental pre-and post-doctoral education programs.

At Schulich Dentistry, we prepare qualified graduates to provide dental care as well as generate knowledge through clinical research, basic science research and other scholarly activity. We also provide oral health care to the public through our on-site clinics and our community outreach programs, specifically, Community Service Learning (CSL) program and total health.

**Responsibilities**:

- The incumbent will provide Administrative and logístical support for various projects and research activities in the Department of Dentistry, in collaboration with the Director, Dentistry Operations, Associate Director, Schulich Dentistry Research, and Project Leaders. The incumbent serves as a resource and point of contact for various stakeholders in regards to administrative, project and committee matters, answering or re-directing inquiries as appropriate. The Administrative Assistant coordinates schedules and logistics for various project committee meetings, including preparing agendas and meeting minutes, researching and collecting supporting materials and ensuring project timelines are met, action items are completed and providing status reports as required. The incumbent maintains confidential databases and records, maintains online information for committees, websites or other shared server space.

**Qualifications**:
**Education**:

- Community College Diploma in an administrative field

**Experience**:

- 2 - 4 years of experience providing customer service in a business office setting

Skills, Abilities & Expertise:
- Knowledge of general office procedures including records management systems
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity - Proven ability and natural inclination to interact wilh people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Ability to follow formal business practices with high attention to detail

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.



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