Administrative Assistant

6 months ago

Mississauga, Canada MNP Full time

What do you think of when you hear the name MNP? Most likely tax and accounting, but as one of Canada’s largest consulting organizations, we’re so much more We’re also serious about technology.

Make an impact supporting MNP Digital as a **Administrative Assistant,** supporting our office team Mississauga. This diverse team of professionals provides exceptional people-focused support, fosters a unique value-based culture, and ensures MNP continues to stand out as an employer of choice. As a trusted advisor, you will be the first point of contact at the office and ensure the efficient and effective operation of our business. This is a 14 month contract opportunity with the potential to converting to permanent at the end of the term.

At MNP Digital, we’re a team of highly skilled and creative thinkers that continuously support and learn from each other. We pride ourselves on translating our clients’ challenges into real results by leveraging technology - and that all starts with having the right people to deliver. We’ve created an environment where you’ll continuously grow, always have a voice and collaborate on work that’s meaningful and fulfilling. If you’re ready to take your career into your own hands, you’ve come to the right place.

**Responsibilities**

**Partner Administrative Support**
- Perform a variety of administrative and clerical office support activities for multiple staff
- Coordinate and schedule internal and external meetings, appointments, travel, training, and facilities booking
- Expense entry and processing
- Event planning and coordination
- Organize and set-up for all social events
- Plan, organize and set-up for all social events
- E-signing tool (One Span)
- Calendar and meeting management
- Travel planning and reservations
- Facilities booking for client/internal events
- Meal ordering for client/internal events
- Membership tracking and renewals
- Electronic filing
- Contract management
- Proof reading
- Ad hoc billable work as needed to support initiatives

**Mississauga Office Support**
- Working in office for business hours (9:00 - 6:00pm)
- Greeting visitors, answering phone calls and delivering world-class service to our customers
- Managing office shipping and receiving
- Coordinating appointments and meetings and managing staff calendars and schedules
- Purchasing office supplies and equipment and maintaining proper stock levels
- Supply orders - to be placed for delivery to the office
- Purchases for social events and general office
- Ordering Refreshments and re-stocking
- Mid-year/Year-end inventory
- Building maintenance and office clean up
- Coordination with property manager
- Coordination of floorplan for new hires and changes
- Coordination of furniture moves and manage floorplan
- New hire onboarding/Departure collection of equipment
- Manage parking spots and give out parking passes
- Coordination with IT on equipment and floorplan for office
- Maintain office safety and security
- Mail, shipping and receiving
- Grocery Inventory
- Submit office expenses through payable platform
- Complete cash sheets monthly
- Deposit cheques that are received to the office

**Skills and Experience**
- Exceptional verbal and written communication skills
- Highly organized in prioritizing work and multi-tasking
- Completion of related post-secondary education in administration is an asset
- Entry level role, 1 or more years of related administrative experience is considered an asset
- Demonstrated computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint (Visio would be an asset)
- The ability to work with mínimal supervision within a collaborative team environment
- The capability to work with internal and external clients
- Takes initiative and has a strong interest to learn

More than a paycheque, MNP is proud to offer customized rewards for our team members. With a focus on health and wealth, we provide an extensive list of benefits that support our unique culture and foster work-life integration.

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