Accounting Clerk

2 weeks ago


Mississauga, Canada Finica Food Specialties, Ltd. Full time

**Position**: Accounting Clerk

**Department**:Accounting

**Reports to**:Finance Manager

**Revision Date**:June 14, 2023

**About Us**:
Finica Food Specialties Limited is an importer and distributor of specialty and gourmet items from around the world. We have been in operation since 1968. Today, Finica Foods Specialties Limited operates as a sister company of Atalanta. We continue to capitalize on our experience in importing cheese and fine food with a clear mandate to represent our suppliers through aggressive category management.

Our customer base includes retail supermarket chains, independent boutiques, and food service chains and independents. Our Distribution network is made up of specialty cheese and food distributors across Canada. Some of the brands we represent in the cheese market today are Celebrity International Goat Cheeses, Beemster, Zerto, Snowdonia, Collier’s, Thornloe and Sartori.

**About the Position**:
We are looking for an Accounting Clerk The Accounting Clerk will be responsible for all invoice processing for AP and AR including data entry. This role will be supporting the Accounting department with all related clerical duties including filing, providing documents, and bank runs.

**Duties/Responsibilities**:
As the Accounting Clerk, your duties will include:
Accounts Receivable
- Receives and sorts incoming cheques, lists them in a log book, and gives them to Account Receivable Clerk for further processing and reconciliation
- Generates Customer invoices from the system daily and sorts them accordingly
- Checks whether the customer PO/order form, sales order/Pick Ticket (signed by picker and checker) are attached to the customer invoice and Bill of Lading (B/L) and if the customer/freight driver & WH staff signed on the B/L
- Handles daily bank deposits, bill payments, mailing, and other errands
- Posts Costco, Rebates, allowances credits, and other credits assigned by the AR person for posting
- Maintains and updates rebates tracking spreadsheet
- Reviews and checks Sales Orders versus PO/Order form
- Files AR invoices in respective customer folders and posted customer credit notes in a binder

Accounts Payable
- Review, code, and post vendor invoices related to freight-out and domestic cheese POs.
- Downloads ERB Transport’s and other freight companies’ invoices and other supporting documents from their website to support freight billings and matches with corresponding invoices.
- Prepares freight out accrual during month end
- Updates petty cash spreadsheet for replenishment
- Matches posted vendor invoices with wires ready for wire approval/cheques/ach ready for signatures
- Matches backup documents with vendor invoices/employees’ expense statements
- Matches posted & approved invoices with cheques ready for signature
- Stamps cheque stubs “PAID” and indicate the date cheques were mailed.
- Stuff envelopes with cheques and mail them
- Files/copies vendor’s invoices in respective vendor’s folders
- Submit freight invoices to Warehouse Manager/Accounting Manager for approval
- Submit Domestic invoices to Finance Manager for approval

Others
- Updates rebates and Trade Funds tracking sheets
- Assists AP and AR areas in entering data to update some accounting spreadsheets
- Performs some backup functions when AP and AR persons are not available/necessary
- Files all journals (Cash receipts, Inventory adjustments, GL entries etc.)
- Prepares all AP and AR confirmation letters for purposes of the year-end audit.
- Sets up all AR, AP, and accounting files at the beginning of the year
- Prepares admin employee time sheets and puts them in the timesheet folder for employees to sign
- Picks up mail from the mailbox, receives and sorts mail, and distributes them to respective employees.
- Prepares cheque reconciliation
- Performs other functions which may be requested by Controller and Sr Accountant from time to time

**Required Qualification & Skills**
- 2-year College diploma in accounting or a related field
- 1-year experience in accounting or a related field
- Strong oral and written communication skills
- The ability to multi-task
- Excellent MS Office tools skills, in particular, Excel
- Experience using accounting software
- Must have a car


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