Office Manager
3 months ago
-Clio
is more than just a tech company-we are a global leader that is transforming the legal experience for all by
bettering the lives of legal professionals
while
increasing access to justice
Summary:
What your team does:
This role reports directly to the Manager, Workplace Experience, and is part of the global Workplace Experience (WX) team. The WX team works closely to manage Clio spaces, design solutions for facility concerns, learn and share knowledge, and create a unique workplace experience for all. In addition, the WX team provides operational support to employee events and People programs, working collaboratively with the People department functions and cross-functional teams.
Who you are:
The Office Manager will oversee all WX Team responsibilities in addition to assuming management responsibilities of local WX Team Members. We are looking for an entrepreneurial spirit who excels as a connector and mentor. This role will appeal to an experienced people leader who is creative, high energy, outgoing, and enjoys creating an exciting environment for employees and guests alike.
What you’ll work on:
- Lead Workplace Experience Team development through feedback, coaching, and mentorship per Clio Management guidelines- Lead and manage select Workplace Experience projects- Coordinate with the Manager, Workplace Experience with all spending as it relates to office initiatives and track them appropriately- Champion relationships with internal stakeholders who collaborate with the Employee and Workplace Experience teams to make Clio a world-class workplace- Support logistics involved with workplace renovations, expansions, and new builds- Assume or delegate ownership and manage relationships with key vendors- Being accountable for site operations including deficiencies, coordinating repairs, and tracking deficiency status- Managing front office operations and reception, ensuring the team is upholding the standards of the Global Workplace Experience processes- Ensuring office spaces are well-stocked, clean, and welcoming, including supporting light cleaning of communal spaces- Providing input for and conducting monthly, quarterly, and yearly budget reviews- Leading the planning, coordination, communication, and hosting of internal and external events, including company meetings, monthly mixers, holiday parties, and team socials/on-site- Maintaining workplace policies and procedures to ensure compliance with local and federal regulations- Oversee the physical security of Clio's office, ensuring secured systems are operational, site access badges are managed, and liaising with the IT/Security team as needed- Serving on the H&S Committee as the ‘Employer Representative’ and assisting with H&S investigations as needed- Collecting and analyzing data to measure the effectiveness of Workplace Experience programs and recommend improvements- Implementing and continuously improving processes and standards for consistently high-impact employee and guest experiences- Perform other duties as required
What you bring:
- 5+ years of experience in office administration or facility coordination within a corporate office environment- 2+ years of experience leading a team- Agility with the comfort to adapt and pivot regularly- Strong interpersonal skills and capacity to develop trust- Great attention to detail with a ‘Marie Kondo’ love of organization- A passion for creating unique and collaborative experiences- Comfort with new technologies and tools
Bonus points if you have:
- Tech industry experience- Experience with Slack, Confluence, Asana, and Google Drive- OHS First Aid Level 2- Food Safety Level 1 certification
What you will find here:
Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.
Some highlights of our Total Rewards program include:
- Competitive, equitable salary with top-tier health benefits, dental, and vision insurance- Flexible time off policy, with an encouraged 20 days off per year- $2000 annual counselling benefit- RRSP matching and RESP contribution- Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years
The full salary range* for this role is $80,800 to $101,000 to $121,200 CAD..
Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to
diversity, equity and inclusion
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.
Learn more about our culture at
-
Office Manager
1 month ago
Calgary, Canada Best Office Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...
-
office manager
7 months ago
Calgary, Canada Best Office Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...
-
office manager
3 weeks ago
Calgary, Canada Best Office Inc. Full time $27Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Tasks Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of...
-
Project Manager
7 months ago
Calgary, Canada Contemporary Office Interiors Ltd Full timeTHE ROLE Reporting to the Vice President of the COI Build team, the Project Manager - Commercial Flooring in our Calgary office is responsible for planning, executing, monitoring, controlling, and closing of specific projects while ensuring projects are on time, on budget, within scope and meets or exceeds the expectations of all stakeholders. - Along with...
-
Handyman
3 weeks ago
Calgary, Canada Drummer Realty & Property Manager Full timeDrummer Realty & Property Management is seeking a Maintenance Technician/Handyman to join our growing maintenance team. This challenging role does require an individual who is driven to exceed expectations and provide extensive client focus to the resident experience. We will only consider candidates who can demonstrate past success in a similar role and...
-
Maintenance Specialist
3 weeks ago
Calgary, Alberta, Canada Drummer Realty & Property Manager Full timeAbout the RoleDrummer Realty & Property Management is seeking a highly skilled Maintenance Technician/Handyman to join our team. This challenging role requires an individual who can provide exceptional client focus and exceed expectations in delivering resident experiences.We will consider candidates with a proven track record in similar roles and offer a...
-
Order Manager
6 months ago
Calgary, Canada McCrum's Office Furnishings Full time**Order Manager & Purchasing Agent** **Department: Order Fulfillment** **Reports To: Order Fulfillment Manager** **Summary** The Order Manager is responsible for the effective management of client orders from entry and acknowledgement to pre-delivery, providing administrative support to sales personnel, and accurate and timely service to clients....
-
Office Manager
4 months ago
Calgary, Canada Firefly Solar Inc. Full time**About Us**: At Firefly Solar, we are a dynamic sales-driven organization dedicated to excellence and innovation. Our team thrives in a collaborative environment where every member contributes to our collective success. We are seeking an organized, proactive, and enthusiastic Office Manager to join our vibrant sales office. **Position Overview**: As the...
-
Account Manager
7 months ago
Calgary, Canada RGO Office Products Full time**ABOUT RGO** Creating places that help people work, learn, heal, age, play, be inspired, and accomplish more. RGO is a privately held business with locations in Calgary, Canmore, and Edmonton. We were founded in Calgary in 1966 with roots selling typewriters! Now, RGO is proud to be 5 decades strong and growing. We have since grown to be the largest...
-
Office Manager
3 months ago
Calgary, Canada Cardel Homes Full timeCardel is a group of companies with offices in Alberta, Ontario, Colorado, and Florida. We develop exciting communities and build beautifully designed and exceptionally well-build homes for every stage in life. Cardel Homes is proud to be building in various Alberta communities. As the Office Manager, you will oversee and support the operations and office...
-
Account Manager
1 month ago
Calgary, Canada Contemporary Office Interiors Ltd Full time**THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaborative and individual responsibility to organize effectively around our customer's problems. The role requires someone who has a professional sales background in flooring or construction, is motivated and is excellent at building and maintaining...
-
Project Manager
4 months ago
Calgary, Canada Contemporary Office Interiors Ltd Full time**THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaborative and individual responsibility to organize effectively around our customer's problems. Reporting to the Vice President of the COI Build team, the Project Manager - Commercial Flooring is responsible for planning, executing, monitoring, controlling, and...
-
Office Manager
4 months ago
Calgary, Canada Fitness Machine Technicians Full time*Job Summary* *Responsibilities* - Manage and coordinate open (unresolved) cases by following with customers/vendors - Manage and coordinate office operations and procedures - Assist with customer inquiries and opporunities and sales leads engagement and intake - Oversee human resources functions such as payroll, benefits administration, and employee...
-
Office Manager
2 months ago
Calgary, Canada P5 Ventures Full time**Key Responsibilities** - Oversee day-to-day office operations, ensuring a smooth and efficient work environment. - Manage office supplies, including ordering, stocking, and maintaining inventory for stationery, kitchen essentials, and other necessary items. - Coordinate maintenance and repairs of office equipment (printers, copiers, etc.) and liaise with...
-
Office Manager
6 months ago
Calgary, Canada Trinity Place Foundations Full time**JOB DESCRIPTION** **Job Title**:Office Manager **Status**:Full-Time **Department**:Administration **Reports to**:General Manager **Location**:Templemont Gardens **Hours/Week**: Varies (As needed) **PCN**: TGOMCASO1 ***: The Office Manager manages multiple priorities that will help in ensuring all administrative and financial activities are completed...
-
Office Manager
1 month ago
Calgary, Canada Alchemy Landscape Ltd. Full time**Job Summary** **Responsibilities** - Manage payroll processes, ensuring timely and accurate payment for all employees. - Oversee daily office operations, including administrative tasks and clerical duties. - Working with Jobber, Google Drive, Excel and Microsoft Word - Coordinating the daily work schedule for the crews on an app called "Jobber" - Develop...
-
Office Manager
3 months ago
Calgary, Canada Comfort Union - HVAC, Plumbing & Electrical Full time**Overview** **Responsibilities**: - Oversee office and warehouse operations and ensure efficiency - Manage office supplies and equipment, including vendor relationships - Coordinate office activities and operations to secure efficiency and compliance with company policies - Handle clerical tasks such as filing, data entry, and correspondence - Assist in...
-
Office Manager
3 months ago
Calgary, Canada Cornerstone Homes Full time*Overview* *Duties* - Manage vendor and trade relationships including payables and receivables. - Oversee clerical and administrative tasks, including filing, data entry, and correspondence. - Front desk operations, providing excellent customer service to visitors and clients. - Coordinate payroll processing and maintain accurate employee records. - Assist...
-
Office Manager
1 day ago
Calgary, Canada Civilized Adventures Full time**Job Overview** **Responsibilities** - Manage office operations, ensuring efficient workflow and organization. - Coordinate weekly training sessions where advisors present on destinations. - Maximize staff capabilities while maintaining a fun and enjoyable workplace. - Distribute new leads to consultants. - Set goals with consultants and assist in...
-
Office Manager
3 months ago
Calgary, Canada CUPS Calgary Full time**Navigate Complexities. Create Change. Together. **This is our purpose at CUPS. Our unique integrated approach to care empowers people to work holistically to create and achieve goals that support their well-being and builds readiness to navigate and access support in the community. As a formative presence, we work together to build better systems and a...