Project Coordinator

2 weeks ago

Vaughan, Canada Blendtech Full time

The Project Coordinator & Inside Sales with Civil construction experience, under the direction of the Project Manager, will have primary responsibility for the administration of the sales processes and ensuring that a given job meets its deliverable on quality, safety and schedule, coordinating with other departments and clients, and oversee scheduling and task assignments to ensure that all deliverables are achieved.

**Who We Are**:

- With over 100 employees and clients in over 50 countries, BLENDTECH has grown into a worldwide flexible and reliable solutions provider for the petrochemical and chemical industries. We are leaders in quality, commitment, and service. Our BLENDTECH products are globally recognized, respected, and continue to push the industry forward._

**Competencies**:

- Good communication skills.
- Excellent written and verbal communication in English.
- Solid Organizational Skills including attention to detail and multi-tasking skills
- Willing to learn and task/situation adaptable
- Goal Orientated (with a safety and quality mindset)
- Able to work under little to no supervision.

**Key Responsibilities**:

- Execute all assigned projects in a timely manner
- Provide various Sales reports, that would be required, daily, weekly, monthly and annually.
- Customer documentation / new account setup-work with the sales and finance team so that all required customer documentation is completed, filed and distributed.
- Working with clients to detail specific project deliverables.
- It may be worth having this person manage returned Merchandise approvals (RMAs)
- Process warranty claims
- Manage the current FCL monthly parts order
- Small, repeat orders from customers - Smaller sales inquiries - Eg, FCL injectors, Parts,
- Follow-up quotes.
- Track lead times of items that have been on order for
- Maintain an up-to-date list of orders that have been placed, including targeted ship dates and billing confirmation
- Update product prices and ensure accuracy.
- Regularly review and update product information on the eCommerce website.
- Assist in managing inventory levels and ensuring accurate stock availability on the eCommerce website.
- Work with support personnel to address customer complaints or issues related to orders, products, or quotes.
- Liaising with engineering and project management teams to ensure that the project design is accurate before work commences.
- Providing leadership to on-site staff, sub-contractors, and other parties.
- Ensuring that safety policies are strictly adhered to.
- Creating a timeline of goals to be met.
- Developing work plans (execution procedures) for clients and staff.
- Incorporate providers best suited to complete the tasks based on their trade.
- Tracking project performance and analyzing deliverables against requirements (Scope, Safety, Quality).
- Assist in maintaining project documentation

**About You**:

- Civil / Mechanical / Electrical Technicians or Technologists diplomas
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Ability to respond quickly in a dynamic and changing environment. Task adaptable.
- Ability to work individually as well as part of a team
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
- Willing to learn and goal-oriented

**We Value Our Team**:

- Paid Time Off + Vacation
- Annual Bonus
- Health and Dental Benefits after 3 months
- RRSP Match after 1 year
- Educational Reimbursement

**Working Environment & Physical Demands**
- Operation of desktop computer and corresponding equipment
- Working in a facility storing petroleum products
- Interaction with employees, management, and the public at large

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