Project Coordinator, Special Projects

2 months ago

Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min = $37.09/hr, Max = $40.21/hr

**Employment type**: Fulltime Temporary

**Duration of employment**: 36 months

**Hours of work**: 35 hrs/week

**Work location**: Boyd Office

**Division**: Restoration and Infrastructure

**Business unit**: Professional Services

**Travel**: 10%

**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
**Major Responsibilities**:

- Provide coordination support to the Senior Manager and Senior Project Managers relating to the day-to-day management of TRCA staff, consultants, contractors, public, stakeholders, and project partners.
- Support the undertaking of master plans or environmental assessments and addendums as set out by the Environmental Assessment Act, including contributing to the preparation of associated technical studies, compiling necessary information and data, and liaising with other TRCA staff to incorporate technical review and input in materials.
- Support the detailed design process and implementation for approved planning initiatives.
- Under the direction of the project lead, coordinate multi-disciplinary team and external stakeholder meetings, prepare permits, prepare agendas and record and catalogue minutes.
- Maintain project records and file archives.
- Support the Senior Project Manager in the procurement of goods and services in support of project planning and delivery, including, but not limited to the drafting of RFPs, organizing logistics for bidders’ meetings, preparing summary of bids, and ensuring appropriate documentation of procurement materials.
- Support the Senior Project Manager in the preparation and circulation consultation materials, as well as technical materials in support of EAs, construction projects, or other planning processes.
- Coordinate the collection and consolidation of technical data from internal departments, project partners and consultants to support the writing of Environmental Assessments, technical and feasibility studies.
- Under direction and with the support of the PM, Manager or Sr. Manager, review, edit and/or produce all or components of the following:

- Authority meeting reports;
- Annual reports;
- Compliance reports;
- Technical reports/memos;
- Briefing notes;
- Feasibility studies;
- Corporate policy/procedure documents; and
- Procurement reports.
- Translate technical information in both written and visual formats for public consumption (websites, social media posts, newsletters, media releases etc.).

**What will you need to succeed**:

- University Degree or College Diploma (Environment, Biology, Planning, Engineering - typically)
- Valid Ontario Driver's License and ability to acquire a TRCA driver’s certificate
- Vulnerable Sector Screening
- Minimum of 3 years’ experience coordinating Projects involving EAs, feasibility studies, public events, environmental or engineering studies, construction projects, and coordinating consultants/staff
- Some familiarity of environmental legislation in Ontario (Environmental Assessments - [Provincial Individual EAs, Class EAs, and Federal EAs]), floodplain and hazard regulations, Ministry of Environment and Climate Change soil and groundwater quality regulations
- Demonstrated project coordination experience, with experience coordinating multiple complex projects simultaneously as a strong asset.
- Excellent written and verbal communication skills, with a keen ability to prepare reports and correspondence
- Strong aptitude for coordination of meeting logistics
- Well-developed organizational and time management skills
- High level of proficiency with Microsoft Word Processor, Spreadsheets, and Presentation software

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defin

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