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Executive Assistant

2 months ago

Montréal QC, Canada INNER CIRCLE AGENCY Full time

**Job Title**: Executive Assistant
**Location**: Ville Saint-Laurent, QC
**Position Type**: Full-time, In-Office

**Salary**: $60,000 - $65,000 per year (with an annual bonus after 1 year of service)

**About the Company**:
This established company, operating for over 24 years, is a leader in tech-driven solutions for conferences with operations in both Canada and the U.S.

This is a close-knit, autonomous, and collaborative work environment where each team member plays an essential role in the company’s success.

**Position Overview**:
**Although you do not need experience as an executive assistant, personality and attitude is at the forefront for the hiring team and will be taken into considering before everything else.**

**Key Responsibilities**:

- **Executive Support**: Provide executive-level assistance to management, ensuring smooth daily operations and acting as a reliable point of contact within the company.
- **Bookkeeping**: Assist with invoicing, processing bills, preparing expense reports, and managing simple accounts payable/receivable for a small number of clients and transactions.
- **Administrative Duties**: Oversee expense tracking, coordinate logistics, and shipping, and support travel arrangements between U.S. and Canadian offices.
- **Event Coordination**: Attend U.S. based conferences about four times a year (sometimes at only 2 weeks’ notice), facilitating coordination between the Canadian and U.S. teams and putting boots on the ground at conferences to ensure smooth operations.
- **Tech & Problem-Solving**: Support the tech-savvy team by being resourceful, adaptable, and capable of troubleshooting issues as they arise.

**Qualifications**:

- **Experience** with QuickBooks (an asset, though not mandatory).
- **Strong Communication Skills** in English (spoken and written). You will be dealing with 100% US Clientele.
- Ability to **travel to the U.S.** up to 4 times per year for events. (Must be allowed to travel into the USA without prior visa issued)
- Proven ability to work autonomously yet collaboratively in a close-knit environment.
- **Attention to Detail** and **Problem-Solving Skills** with a proactive, "can-do" attitude.
- Somewhat tech-savvy and comfortable working with a team of tech professionals.

**Perks & Benefits**:

- Competitive base salary with a significant bonus after one year of service.
- Group Insurance and Benefits Package
- Opportunity to be part of a well-established company in an engaging role that blends executive, administrative, and bookkeeping responsibilities.
- Work in a collaborative, growth-oriented environment that values teamwork, initiative, and a positive attitude.
- Very interesting company structure without specific hierarchy

This role is ideal for a multi-talented individual who enjoys variety in their daily tasks and is excited about being a key player in a dynamic and tech-driven environment.

Please reach out with any questions you have and well get back to you.