Administrative Assistant
2 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 5 years or more
- or equivalent experience
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- May work in a team with shared supervisory responsibilities
- ** Certificates, licences, memberships, and courses**:
- First Aid Certificate
- ** Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- SAP (FI/CO / HR / MM / OT SD)
- SharePoint
- Accounting software
- Human resources software
- Quick Books
- Google Drive
- Acumatica
- ** Technical terminology**:
- Business
- ** Equipment and machinery experience**:
- HVAC
- ** Area of work experience**:
- Purchasing, procurement and contracts
- Human resources
- ** Security and safety**:
- Basic security clearance
- ** Transportation/travel information**:
- Own transportation
- Willing to travel
- Public transportation is not available
- ** Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Attention to detail
- ** Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- ** Screening questions**:
- Are you available for shift or on-call work?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- ** Health benefits**:
- Health care plan
- ** Other benefits**:
- Parking available
- ** Support for Veterans**:
- Participates in a government or community program or initiative that supports Veterans
- **Support for Indigenous people**:
- Participates in a government or community program or initiative that supports Indigenous people
- ** Support for mature workers**:
- Participates in a government or community program or initiative that supports mature workers
- **Supports for visible minorities**:
- Participates in a government or community program or initiative that supports members of visible minorities
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