Administrative & Operations Coordinator

1 week ago


Vancouver, Canada Spinal Cord Injury BC Full time

Want to be part of an energetic, passionate, and progressive workplace? Looking to use your administrative skills in a fun, hands-on environment? Eager to do what you love while making a difference in your community?

Spinal Cord Injury BC is looking for you

Here’s what we’re all about

Spinal Cord Injury BC (SCI BC) is the go-to resource for the spinal cord injury (SCI) community. But we’re so much more than your typical disability organization. We’re a national leader in Peer Support, we excel in helping people form social connections and challenge themselves, and we take pride in developing our information resources. We’re innovative - we like to push the envelope and try new things. And we tell powerful stories through our magazine, videos, and donor communications about how our members adapt, adjust, and thrive after an injury.

All our staff come from diverse backgrounds and areas of expertise, but we all share one thing: passion for people. We challenge, support, and inspire one another. We’re invested in each other’s personal and professional development and foster a flexible, fun, and dedicated office culture.

We’re growing our team of high-performing people with a passion for positive change. If that sounds like you, read on.

Here’s what the job is about

We’re looking for an energetic, personable, and detail-oriented individual to join our Administration Team at SCI BC. This is a full-time (37.5 hours per week) position located at our provincial head office in Vancouver, BC.

Reporting to the Associate Director of Finance and Operations, this role will be responsible for, but not limited to, the following Key Responsibilities:

- Provide general administrative and operational support, including reception duties, operations tasks, and taking a proactive approach to annual recurring tasks and maintaining supplies and inventory.
- Support facility operations, including liaising with suppliers, contractors and IT providers, and scheduling building maintenance as requested
- Support the finance team through data entry, preparing cheque requisitions and filing of invoices
- Support human resources and the onboarding of volunteers
- Support contact management and other database systems.
- Support for program delivery and events, as needed.
- Assist with the distribution of internal and external communications.

We are looking for someone with exceptional organizational abilities, along with the following skills:

- 2-5 years administrative/office experience
- Ability to represent the organization in a professional, competent, welcoming manner
- Intermediate to advanced knowledge of Microsoft Office 365, Sharepoint and Adobe Pro
- Excellent written and verbal communication abilities
- Familiarity with contact or donor databases (DonorPerfect preferably)
- A can-do attitude and willingness to problem solve
- Desire to take initiative, learn new skills and improve practices
- Entry level accounting/bookkeeping abilities, experience with Quickbooks accounting software, an asset
- Experience with both PC & MAC platforms, as well as familiarity working in a Cloud environment

You are a dedicated and enthusiastic professional committed to delivering accurate, timely and high-quality work, and providing exceptional service to members, donors and volunteers. Comfortable working both independently and in partnership with a great team of co-workers, you enjoy a fast paced, energetic environment and you respect the values and culture of a non-profit organization.

Our sincere thanks to all those expressing interest in the position, however, only those applicants invited for an interview will be contacted.

SCI BC acknowledges that our provincial work takes place on the territories of Indigenous peoples who have lived on and cared for the land for time immemorial. SCI BC’s head office, GF Strong resource centre, and shared Victoria office are located on the traditional and ancestral territory of the Coast Salish peoples - the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish) and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), and lək̓ʷəŋən (Lekwungen) First Nations. Our Prince George regional office is on the traditional and ancestral territory of the Lheidli T’enneh Nation.

We look forward to meeting you

604-324-3611

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
Note: Spinal Cord Injury BC has adopted a mandatory COVID-19 vaccination policy, which requires all staff to be fully vaccinated. For those not able to receive the COVID-19 vaccine, please provide documentation verifying medical exemption from the vaccine

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certif



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