Program Administrator, Entry to Practice Asse

4 weeks ago

Toronto, Canada Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario Full time

Position Summary-
What you’ll do at OCP- Plan for and arrange internal and external meetings depending on needs, which includes checking the availability of all meeting attendees, inviting meeting participants, booking facilities, A/V requirements and web/teleconference arrangements.
- Provide administrative support to the Entry to Practice Assessments Lead and other team members, including attending team meetings, taking minutes for distribution and follow-up on tasks or items identified.
- Prepare, file, and organize documents and resources for the Entry to Practice Assessments team, including reports, communications, surveys, spreadsheets, etc.
- Coordinate requirements and timeframes for registrants moving from part B to part A of the OCP register.
- Assist in organization and delivery of PACE Assessor training workshops including sending invitations, compiling and distributing meeting materials in advance of the meeting, meeting attendance, organizing/drafting follow-up materials, and collection of expenses and statements.
- Complete mailing of assessor certificates and other relevant documents.
- Maintain PACE Assessor relationships and records including assessor availability, needs (i.e., location, usage), training/expiry dates, and concerns. Triage and escalate concerns to the relevant person(s) as needed.
- Process PACE results and update registrant records.
- Pull reports and other data from various software platforms; compile and analyze data to highlight trends for review by Lead and/or Manager.
- Other reasonable duties as assigned by Lead and/or Manager, Registration.

What we’re looking for- Experience in a regulatory environment
- Excellent written, verbal and interpersonal skills with a demonstrated ability to build trust and relationships with partners.
- Ability to collaborate with various internal and external partners on numerous tasks and projects.
- Excellent time management and organization skills
- Ability to prioritize workload based on organizational risk and public protection.
- Ability to solve problems independently or escalate them appropriately.
- A willingness to tackle new challenges and upgrade skills when required.
- Tact and diplomacy; ability to deal effectively with difficult people over the telephone and in person.
- Judgement and discretion; ability to maintain the confidentiality of sensitive file material and information.
- A focus on customer service with all partners
- Experience in data maintenance and data integrity principles

What experience we prefer- Education- College diploma in a related field such as pharmacy, business, administration or equivalent
- Work Experience- Must have 2-3 years of recent relevant experience in an administrative or related role.
- Pharmacy experience is an asset.

Why work for us?We are the registering and regulating body for the profession of pharmacy practice in Ontario with a mandate to service and protect the public interest. In addition to ascertaining all registrant meet professional standards, the College sets and ensures ongoing adherence to professional and operational standards as it leads the advancement of pharmacy.If you are interested in joining the College, please forward your cover letter and resume in confidence, by **December 5, 2024 **stating salary expectations.**OCP is committed to supporting accessibility and diversity.**:

- Requests for accommodations can be made at any stage of the recruitment process._
- Applicants need to make their requirements known when contacted._
- We wish to thank all applicants for their interest in this position. We will only contact those whose skills, knowledge, and experience most closely match the requirements of the position._

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