Administrative Assistant- Undergraduate Program

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Education Unit Education-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
- Provides administrative support to Associate Dean, Director and Faculty Administrator. (Composing letters and correspondence; arranging meetings and appointments; and administering GroupWise calendar when asked);
- Handle and respond as required and appropriate to mail, telephone and electronic communication relating to the Associate Dean, Director and Faculty Administrator as well as other Faculty business ;
- Exclusive administrative responsibility of the Faculty of Education Attendance policy. The incumbent is the liaison between students and instructors. The incumbent is responsible for managing information received from other faculties in academic misconduct cases and for preparing correspondence with students within the faculty who face allegations of misconduct;
- Manage the complete meeting process for several Faculty committees, arranges various committee meetings (Undergraduate); compiles, prepares and distributes agendas, minutes and attachments; takes and prepares meeting minutes;
- Provide comprehensive administrative support specific to undergraduate field placements. This includes, but not limited to setting up administrative processes related to student placements, regular and emergent communication with field partners and anticipating potential problems;
- Develop and implement administrative procedures specific to undergraduate field placements. Provide administrative support to the Clinical Instructor position with the pairing process. (oversee the excel database, update, communicate the pairing to students, schools, co-operating teachers, etc;
- Initiate and prepare documents, reports, information in support of the Associate Dean, Director and Faculty Administrator;
- Coordinate the probation and discontinuance policy. Work closely with academic advisor to prepare actions that need to be applied to student account;
- Student file audits to determine eligibility for field placements;
- Update website and resources specific to field experience and student services

Position Requirements

P
**osition Requirements**:
Grade 12 supplemented by the successful completion of a recognized business course, combined with five years related and progressively responsible experience, preferably within an academic environment. An equivalent combination of education and experience may be considered.
- Ability to recognize sensitive situations and exercise considerable degree of judgement and discretion, maintain confidentiality, and respond appropriately;
- Strong interpersonal skills with ability to maintain effective working relationships and deliver excellent customer service to all clients;
- Effective and professional oral and written communications skills. Ability to promote and maintain a positive image and reputation for our programs/faculty;
- Experience in organizing meetings, developing agendas and taking minutes;
- Experience maintaining complex filing systems (paper and digital records);
- Ability to organize many tasks and meet deadlines while maintaining accuracy and attention to detail;
- Ability to define problems, analyze, and interpret information in order to identify possible solutions and provide recommendations;
- Must be able to demonstrate proficiency in MS office, including Word & Excel; must have excellent oral and written communication skills;
- Ability to forward plan; anticipate needs and meet them with intuition and sensitivity; strategize to resolve issues;
- Exceptional interpersonal skills and an ability to develop and maintain effective collegial working relationships with a diverse and racial individuals, and specifically the Indigenous demographic;

Physical Demands Pay Grade CUPE Phase 5 Salary Range $52,561.60 - $70,961.80 Annually Status Permanent Work Hours

The work hours are 8:15-12:00 and 12:45-16:30

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 06/01/2023**Job Close Date**
- 06/07/2023**Open Until Filled**

**Special Application Instructions**
- Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.**Diversity Statement**Competition Number**
- 20230511A/S

  • Program Administrative Assistant

    6 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Education Unit Education-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary The Administrative Program Assistant is responsible for performing a wide...

  • Program Coordinator, Hill and Levene Schools of

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible business comes to life through education...

  • Program Advisor

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Social Work Unit Social Work - Staff Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary This position plays the lead role in graduate program advising as well as a support role in the overall...

  • Undergraduate Student Research Assistant for

    6 hours ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Other Employee Group CUPE 2419 CUPE 5791 Job Family N/A Category Student Number of Vacancies 3-4 Position Summary This position is to assist Dr Charity Marsh and Evie Johnny Ruddy with the creation of the AR art project, “Let’s go FAR together,” in celebration...

  • Program Advisor

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Social Work Unit Social Work - Staff Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you passionate about empowering students and shaping the future of social work education? Here’s your chance...

  • Appraisal Program Administrator

    4 weeks ago

    Regina, Canada Saskatchewan Government Insurance Full time

    Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. In Scope Permanent - Full Time Location: Regina This role is eligible for hybrid work - this means you’ll have...

  • Department Administrative Assistant

    7 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Faculty Administrator, this position is responsible for providing...

  • Administrative Support

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada PTI Transformers Inc. Full time

    **THE OPPORTUNITY AWAITS YOU** As an Administrative Assistant supporting the Operations team, you will be responsible to proactively assist in the preparation of documents and records to support the timely and accurate procurement of materials for projects, production, and the organization. Administrative functions include computer data entry into various...

  • Administrative Assistant

    2 days ago

    Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15431**Posting Title** - Administrative Assistant**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** **Other Building** **Date Posted** - 05/16/2024**Closing Date** - 05/28/2024**JIQ #** - 30065**Start Date** - 06/03/2024**End Date** - 06/30/2025**Open Until...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15056**Posting Title** - Administrative Assistant**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** **Other Building** **Date Posted** - 03/21/2024**Closing Date** - 04/03/2024**JIQ #** - 30065**Start Date** - 04/15/2024**End Date** - 06/30/2025**Open Until...

  • Assistant Professor

    4 weeks ago

    Regina, Canada University of Regina Full time

    Position Summary The Faculty of Kinesiology and Health Studies at the University of Regina is seeking an enthusiastic, collaborative academic leader to fill a three (3) year term position (August 1st 2024 – April 30th 2028) in its growing Human Kinetics program with a focus on biomechanics. The successful applicant will teach 6 courses per year in...

  • Culture Program

    7 days ago

    Regina, Canada Museums Association of Saskatchewan Full time

    Tasks and Responsibilities: Shop Assistant Duties (morning and afternoons until July 1) (mornings after July 4 working with art classes and afternoons in giftshop) - Sales and record keeping, including appropriate customer service. - Help kick start and promote gift shop which has been intermittently closed to an in person store shopping experience since...

  • Administrative Support

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary **Position Summary**: Reporting to the Program Coordinator,...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada Westcor Contracting Full time

    ADMINISTRATIVE ASSISTANT 12 MONTH TERM Westcor Contracting is looking to hire an Administrative Assistant that would assist in Westcor’s day-to-day administrative operations. **As the successful applicant, you would**: - Assist with new employee onboarding. - Assist with apprenticeship program. - Monitor and update regulatory websites. - Book and...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...

  • Administrative Assistant, Practice

    4 weeks ago

    Regina, Canada College of Registered Nurses of Saskatchewan Full time

    **Protecting the public through the regulation of Registered Nurses and Nurse Practitioners** Established through _The Registered Nurses Act, 1988_, and driven by values that focus on the protection of the people of Saskatchewan, the College of Registered Nurses of Saskatchewan (CRNS) is the profession-led regulatory body for the province’s more than...

  • Administrative Assistant

    7 days ago

    Regina, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Office Assistant

    4 weeks ago

    Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P14748**Posting Title** - Office Assistant - SCBScN Program**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** - Regina Campus, Parkway Building**Other Building** **Date Posted** - 10/31/2023**Closing Date** - 11/09/2023**JIQ #** - 30210**Start Date** - 11/27/2023**End...

  • Temporary Administration Assistant

    5 days ago

    Regina, Canada Chief Red Bear Children's Lodge Full time

    **COWESSESS FIRST NATIONS #73** **CHIEF RED BEAR CHILDREN’S LODGE** **Who is Chief Red Bear Children’s Lodge?** Through the organization Chief Red Bear Children’s Lodge (CRBCL), Cowessess First Nation is the first Indigenous community in Canada to assert its jurisdiction over child welfare and family services under the Bill-C92 Canada Act. CRBCL is...