Temporary Administration Assistant

2 weeks ago

Regina, Canada Chief Red Bear Children's Lodge Full time

**COWESSESS FIRST NATIONS #73**
**CHIEF RED BEAR CHILDREN’S LODGE**

**Who is Chief Red Bear Children’s Lodge?**

Through the organization Chief Red Bear Children’s Lodge (CRBCL), Cowessess First Nation is the first Indigenous community in Canada to assert its jurisdiction over child welfare and family services under the Bill-C92 Canada Act. CRBCL is currently developing its operations, in accordance with the Miyo Pimatisowin Act, which provides support for its children and families in a way that is rooted in traditional Indigenous values and cultural practices.

**Position Summary**

Chief Red Bear Children’s Lodge is currently seeking a high energy, tech savvy, adaptable and self-motivated individual to join our fast-paced team as Administrative Assistant in the Department of Operations. The Administrative Assistant brings a positive, engaged and forward-thinking attitude to their role. Key responsibilities will include being a point of contact for the organization in addition to more complex functions and services, such as arranging travel plans, minute-taking during confidential meetings, and scheduling appointments concerning the processes and procedures of the assigned department. They are expected to assist the department with any administrative duties such as maintaining accurate records and electronic files, tracking timelines and drafting documents including sensitive correspondence, therefore, ability to uphold confidentiality is essential.

**Qualifications**

**Education and Experience**
- High School Diploma or equivalent
- Diploma in Administration or equivalent training/education
- 2+ years of direct work experience in an Administrative Assistant capacity or equivalent

**Essential Skills & Abilities**
- Superior typing skills and proficiency in computer literacy, including Adobe and Microsoft Office programs (i.e. Outlook, Word, Excel, Sharepoint, etc.)
- Strong and effective verbal and written communication skills is necessary
- Self-motivated with the ability to work productively with mínimal supervision as well as within a team setting
- Demonstrated ability in organization and punctuality
- Effective problem-solving skills and ability to work productively under pressure
- Valid Class 5 Driver’s License and reliable vehicle with a willingness to travel as required

**General Duties**
- Maintain daily appointment calendar as well as schedule and arrange appointments and meetings as needed for Leadership group.
- Provide direct administrative and office management support to all members of the assigned department, as instructed by immediate supervisor.
- Coordinate the logístical aspects of team programs, meetings, seminars, workshops, special projects, and events.
- Review all necessary documents, reports, and other correspondence for proper formatting, content, grammar and spelling, and make edits as necessary.
- Perform minute-taking as well as prepare draft reports, supporting documentation, and research.
- Update and maintain database system and all relevant electronic filing as necessary.
- Coordinate assigned department office activities; troubleshoot or escalate basic office administration issues.
- Perform quality control for administrative processes and forms, ensuring completion and accuracy prior to submission
- Facilitate communication within the team and across the organization as necessary.
- Complete expense reports, submit invoices for processing, and other monetary duties
- Other duties as assigned

The incumbent must provide a successful criminal background check with vulnerable sector search as well as be willing and able to commute to the CRBCL Head Office on a regular basis, which is located on Cowessess First Nation, SK.

**Benefits**

We are a new organization leading positive change within Cowessess First Nation, Saskatchewan, and Canada as a whole. Our employees have the opportunity to be a part of Canadian history as we work to redefine governance for First Nations. Some key benefits Chief Red Bear Children’s Lodge offers are:
★ Competitive salary packages

★ Extended health & dental benefits

★ Flexible work hours

★ Team-oriented work culture

★ Professional development opportunities

★ Employer matched pension contributions

★Paid Time Off

★Training workshops focused on Indigenous practices & traditions

**Salary**: From $22.32 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Work Location: In person

Application deadline: 2024-02-02

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