Administrative Support

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

**Position Summary**:
Reporting to the Program Coordinator, Hill and Levene Schools of Business, the Administrative Support carries out various administrative functions in the main office of the Faculty of Business administration, focusing on processing information for student admissions, updating and maintaining student records, and assisting the academic advisors with administrative tasks related to student services.

Join our team and share in our Vision, where responsible business comes to life through education and research. Here you will impact meaningful experiential learning and engagement in local, national and international communities, and demonstrate commitment to inclusivity and social justice.

**Primary Responsibilities**:

- Check undergraduate admissions paperwork, obtaining clarifications when needed, changing programs as necessary;
- Distribute welcome letters and other information to incoming students;
- Contact person for transfer credit queries;
- Update/create student records and electronic files of all Hill students in the Faculty of Business Administration in UR Docs and Faculty of Business Administration’s shared drive;
- Track students throughout their program using CASPUR reports and ensure records for Excellence Program students, BBA, Diploma, Certificate students and students participating in concurrent programming are updated regularly;
- Process and distribute Deans’ List reports and student letters;
- Process and distribute Academic Action letters each semester -Academic Probation(AP), required to discontinue(RTD); update student records and enter required holds on student accounts;
- Create and update Excellence Program students and high school lists;
- Input general permit overrides for transfer credit and pre-requisites at Advisors’ request and advise Advisors of late registrations and withdrawals;
- Assist the Academic Advisors with administrative tasks;
- Answer student inquiries regarding admissions, transfer credit, academic action, and student records;
- Process graduate admissions to act as backup for the Levene Admissions Assistant on a regular basis; and,
- Other duties as assigned.

Position Requirements

**Position Requirements**:

- Grade 12 with the successful completion of recognized business course(s) combined with a minimum of three years’ related experience. An equivalent combination of education and work experience may be considered;
- Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise), Adobe Creative Suite, web support and other complex databases with a preference for: Banner Student Module, Degree Audit and CASPUR;
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail;
- Ability to deal effectively in a courteous, cooperative and confidential manner with students, staff and the public;
- Ability to exercise analytical skills, critical assessment and problem-solving techniques required in primary duties relating to students, faculty, staff and the public;
- Ability to communicate effectively, both verbally and in writing. Ability to create, compose, and edit written materials; and,
- Skill in the use of operating basic office equipment.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Permanent Work Hours

Monday to Friday 8:00 a.m. - 4:30 p.m. on campus.

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 08/10/2023**Job Close Date**
- 08/23/2023**Open Until Filled**
- No**Special Application Instructions**Diversity Statement**Competition Number**
- 20230616A/S

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