Office Assistant

1 month ago

Regina, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P14748**Posting Title**
- Office Assistant - SCBScN Program**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**

**Building**
- Regina Campus, Parkway Building**Other Building**

**Date Posted**
- 10/31/2023**Closing Date**
- 11/09/2023**JIQ #**
- 30210**Start Date**
- 11/27/2023**End Date**
- 11/25/2024**Open Until Filled**
- No**Ongoing**
- No**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 - $2,026.27 biweekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours biweekly.**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- Provide detailed and accurate information to the general public, faculty, students, agencies, registration bodies and government departments about programs, services, procedures and policies. Prepare a variety of materials including correspondence, memos, reports, forms, exams for the Program Head, Nursing Advisors, and Instructors in the School of Nursing.
1. Provide reception and administrative duties for the Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN).
2. Provide detailed and accurate information to students, general public, faculty and agencies about programs, services, procedures and policies.
3. Utilizing various software products generate, format, edit, proofread and print a variety of materials such as letters, memos, reports and forms.
4. Develop, manage and maintain a system for student assignments.
5. Provide administrative support to the SCBScN faculty through the development of documents ensuring accuracy, visual identity and standards.
6. Responsible for distribution of documents and information received for the School of Nursing programs.
7. Sort and prioritize incoming mail.
8.Collaborate with the U of R for UR Courses administration for SaskPolytech faculty.
9. Provide secondary support for HSPnet Administration.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus a recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.**Desired QSA

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