Administrative Support

2 months ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

The Hill and Levene Schools of Business is where responsible business comes to life through education and research. In business education and research, we foster meaningful experiential learning and engagement in local, national and international communities, and demonstrate commitment to inclusivity and social justice. The Schools offer five graduate degree programs, four graduate certificate programs, one undergraduate degree program and one undergraduate diploma program.
**This is a place you want to be.**

**Position Summary**:
Reporting to the Manager of Programs, Hill and Levene, the Administrative Support - Scheduling and Sessionals carries out various administrative functions in the main office of the Faculty of Business Administration.

**Main Responsibilities**:

- Schedule undergraduate and graduate classes for the Faculty of Business Administration, maintain and update course schedules as required;
- Collect course outlines from all instructors for the Hill and Levene Schools of Business;
- Completes exam room booking;
- Maintains catalogue forms for new courses;
- Track and report on teaching loads;
- Provide the Dean and other senior Faculty staff with detailed statistical reports on admissions, enrollments, origin of students, and other determinants as requested;
- Act as the main point of contact for sessional instructors with the Faculty;
- Scan paper scantron sheets from course midterm and final exams and provide results to instructors;
- Act as back up for student exam accommodations and for textbook/case studies ordering;
- Coordinate classroom, boardroom and other space reservations;
- Coordinate faculty and sessional printing accounts;
- Coordinate deliveries of guest speaker gifts;
- Other duties as required.

Position Requirements

**Position Requirements**:

- Grade 12 with the successful completion of recognized business course(s), combined with a minimum of three years’ related experience. An equivalent combination of education and work experience may be considered. Completion of some university classes is an asset;
- Demonstrated expertise in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise), particularly Excel. The position is responsible for creating and maintaining reports;
- Must have experience scheduling and timetabling courses in a higher education institution - experience using DCU is an asset;
- Analytical problem solving skills;
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and strong attention to detail;
- Ability to deal effectively in a courteous, cooperative and confidential manner with students, staff and the public;
- Ability to communicate effectively, both verbally and in writing;
- Ability to understand and execute oral and written instructions;
- Ability to create, compose, and edit written materials;
- Knowledge of the Hill and Levene School of Business programs and course offerings;
- Skill in the use of operating basic office equipment.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Term Work Hours

Monday to Friday 8:00 a.m - 4:30 p.m. on campus.

Duration (if Term/Temporary) 12 months (with the possibility of extension or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 07/12/2023**Job Close Date**
- 07/26/2023**Open Until Filled**
- No**Special Application Instructions**Diversity Statement**Competition Number**
- 20230551A/S

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