Executive Assistant

3 weeks ago

Dartmouth, Canada NOVONIX Full time

**Who we are**:
This is an exciting time for NOVONIX as we build and grow our battery material and technology company to service the critical needs of the electric vehicle and energy storage supply chains. As a leader in the industry with operations in both Canada and the United States, NOVONIX develops advanced, high-performance materials and equipment, and provides consultative testing services for the global lithium-ion battery market. We provide the necessary materials and technologies our clients need to manufacture batteries that must have longer lifecycles, are more energy-efficient, have reduced chemical use and waste generation, and support a cleaner power input for an environmentally sustainable energy future.

Our NOVONIX Battery Technology Solutions division, based in Halifax, Nova Scotia, Canada, focuses on innovative battery research and development, along with providing advanced battery testing equipment and services on a global scale. In Chattanooga, Tennessee, USA, our Anode Materials division manufactures our synthetic graphite anode materials used to make lithium-ion batteries which power electric vehicles, personal electronics, medical devices, energy storage units, and more.

Sounds amazing, doesn’t it? It is

**What we offer**:

- Competitive salary, benefits, and paid time off
- Laidback, informal, fun culture
- Smart, collaborative team members
- A chance to reduce the carbon footprint and work toward a cleaner energy future

**Role Summary**:
This person will report directly to the President of the NOVONIX Canadian division and provide administrative support to him and one other member of the senior management team, the Head of Human Resources. Occasionally, this person will be responsible for providing travel arrangements and/or expense reporting for additional senior management team members, such as the Controller, Assistant Corporate Counsel, and the SVP of Business Development. In the role of Executive Assistant, you will be joining a world-class team that is delivering innovative solutions to tough problems. **This position is fully onsite working out of our Dartmouth, Nova Scotia office, but may require traveling between our two Canadian site locations - Dartmouth and Bedford, Nova Scotia.** The hours are Monday through Friday, day shift.

**Responsibilities include**:

- Calendar management
- Travel arrangements, meeting coordination, and logístical planning for events
- Coordinating guest speakers and logistics for employee trainings (e.g. monthly Lunch & Learns)
- Manage, organize, and upload content to SharePoint Intranet
- Coordinate execution and filing of agreements and other documents under applicable policies
- Organize town hall meetings and prepare materials for guest speakers
- Capture meeting minutes and actions for the BTS leadership team, and follow up on tasks to keep projects moving forward
- Handle confidential and sensitive information with the utmost professionalism and discretion
- Assist with ongoing projects as assigned - balancing short and long-term deadlines
- Create and develop visual presentations using Microsoft tools, proofread decks, etc.
- Assist with the preparation of materials for Board of Directors and Board Committee meetings
- Oversee special program initiatives, as needed
- Prepare invoices, timesheets, reports, etc., as needed
- Expense reporting support

**You are**:

- A professional with 5+ years of experience working in an executive assistant role
- Resourceful when it comes to solving problems
- Able to anticipate needs, find alternative solutions, and be proactive in achieving desired outcomes
- Capable of handling sensitive and confidential information with poise and discretion
- Able to thrive in a start-up environment
- A highly motivated self-starter who takes initiative
- Well organized and invested in the details
- Able to work in a dynamic, fast-paced, high-volume environment, while handling multiple tasks, meeting deadlines, and reacting quickly
- Able to build positive relationships at all levels of the organization
- Comfortable interacting with C-Suite executives
- Passionate about creating a great culture
- Confident and can decipher priorities and make sound judgment calls when needed
- Passionate about continuous improvement
- Innovative
- Comfortable with ambiguity and changing environments
- An effective communicator
- Persuasive and good at negotiating
- Able to think outside the box with a sense of urgency
- Collaborative
- Willing to go the extra mile to get the job done and satisfy customers/stakeholders
- Proficient in Microsoft 365 **(very comfortable with Outlook, Teams, and PowerPoint)**:

- Able to work well within a cross-functional team environment and diverse communities

**Extra awesome if you also have**:

- A bachelor’s degree
- Experience with calendar management tools
- Worked for a public company

**One dream. One team. One NOVONIX.**

**Learn more**:

- Startups aren’t for everyone. If th

  • Executive Assistant

    4 weeks ago

    Dartmouth, Canada Agile Underwriting Solutions Full time

    We’re searching for an Executive Assistant. Are you searching for new possibilities? Agile Underwriting Solutions has an exciting opportunity for an Executive Assistant at our Dartmouth, NS office. This is an exciting opportunity for an individual with exceptional communication and organization skills. As an Executive Assistant, you play an instrumental...

  • Executive Assistant

    4 weeks ago

    Dartmouth, Canada Graphite Innovation and Technologies (GIT) Full time

    Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible. At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to our mission and...

  • Executive Assistant

    4 days ago

    Dartmouth, Canada Graphite Innovation & Technologies Full time

    **About Us** Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible. At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to...

  • Bookkeeper/executive Assistant

    1 month ago

    Dartmouth, Canada Halifax Heat Pumps Full time

    The Administrative Assistant and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure Halifax Heat Pumps & Electrical adheres to best practices and requirements for business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to...

  • Executive Assistant

    1 hour ago

    Dartmouth, Canada Yoshimi Investments Inc Full time

    **_Executive Assistant Position_** Halifax, NS | FULL-TIME The Role This role will assist and work closely with Alex Billingsley in a wide ranging administrative capacity. We’re starting a mental-health & wellness focused Edibles Company and this positition will be helping to build it over the coming years. This company is in the very early stages of...

  • Executive Assistant – VP/DSVP

    2 days ago

    Dartmouth, Canada Intact Financial Corporation Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You...

  • Executive Assistant – VP/DSVP

    2 days ago

    Dartmouth, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you're bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have...

  • Executive Assistant – VP/DSVP

    2 days ago

    Dartmouth, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.  Feel empowered to learn and grow while being valued for who you are– here, diversity is a...

  • Regional Account Executive

    4 weeks ago

    Dartmouth, Canada Canadian Linen and Uniform Service Corp Full time

    **The Opportunity**: Canadian Linen and Uniform Services Company is a **Regional Account Executive, Strategic Accounts** to join our team. The REGIONAL ACCOUNT EXECUTIVE (RAE) will identify new high-profile regional account opportunities, secure agreements for both rental and direct sale programs via the phone and in-person customer visits. Furthermore,...

  • Account Executive- Technology Solutions

    1 month ago

    Dartmouth, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Account Executive - Security Solutions, to join our amazing culture in **Halifax, NS**. In this role, you will prospect and cultivate new relationships, gaining an understanding of our clients’ needs while securing sales opportunities. As an Account Executive, you are...

  • Account Executive- Enterprise-level Security

    1 month ago

    Dartmouth, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Account Executive - Security Solutions, to join our amazing culture in Halifax, NS. In this role, you will prospect and cultivate new relationships, gaining an understanding of our clients’ needs while securing sales opportunities. As an Account Executive, you are a...

  • Executive Services Officer

    6 days ago

    Dartmouth, NS, Canada Adecco Canada Full time €55,000 - €65,000

    Are you an experienced Management Professional seeking a part-time, flexible opportunity? Adecco is actively recruiting for the permanent position of Executive Services Officer, with an engineering backgound, to work with a leading independent certifying body in Dartmouth, NS. Dartmouth, NS | With some remote opportunity Shifts: 40 Hours Biweekly ...

  • Office Assistant

    1 month ago

    Dartmouth, Canada Proten Exim Limited Full time

    **Office Assistant** Proten Exim Limited is a upcoming imported auto parts supply store in Dartmouth Nova Scotia. The Office Assistant will be responsible for a variety of administrative tasks in the Proten Exim Limited. Duties include, but are not limited to: **Supporting the day-to-day operations of the office and assisting the executive team with daily...

  • Enterprise Level Account Executive

    20 hours ago

    Dartmouth, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Account Executive - Security Solutions, to join our amazing culture in Halifax, NS. In this role, you will prospect and cultivate new relationships, gaining an understanding of our clients’ needs while securing sales opportunities. As an Account Executive, you are a...

  • Labour Relations Assistant

    1 month ago

    Dartmouth, Canada Nova Scotia Nurses' Union Full time

    **NSNU JOB POSTING - LABOUR RELATIONS ASSISTANT** **June 19, 2023** **Position Summary** Responsible for the overall administrative requirements of the Labour Relations Representatives staff to meet the requirements for the day to day and long-term operations of the Nova Scotia Nurses' Union (NSNU). Accountable to the Executive Director or...

  • Office Assistant

    1 month ago

    Dartmouth, Canada Turple Communications Full time

    Overview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing excellent administrative support. This is a great opportunity for someone who is looking to contribute to a dynamic and growing...

  • Administrative and Bookkeeping Assistant

    20 hours ago

    Dartmouth, Canada Harbour Construction Company Limited Full time

    Overview: We are seeking a detail-oriented Administrative & Bookkeeping Assistant to join our team. Monday - Friday: 9am-4pm. **Responsibilities**: - General administrative duties - Maintain contact lists - Assist with event planning and execution - Provide administrative support - Manage and track company assets - Accounts Payable data entry - Various...

  • Program Assistant

    19 hours ago

    Dartmouth, Canada New Leaf Enterprises Full time

    **Program Assistant - New Leaf Enterprises** Summer Student Position **The Opportunity** To work with clients of New Leaf Enterprises individually and in small groups to assist them in meeting work related goals allowing them to increase their independence and improve their skills so they can enjoy greater community integration. **Qualifications** −...

  • Back of House

    3 weeks ago

    Dartmouth, Canada Denny's Full time

    Back of House - Assistant Cook Denny's Canada - Dartmouth, 973 Wilkinson Ave, Dartmouth, Nova Scotia, Canada Req #850 Thursday, April 18, 2024 Our people are the heart and soul of our business, and we are looking for enthusiastic, upbeat, and hard-working people to join our team. As an Assistant Cook to will assist the Cook and you can craft your...

  • Medical Office Assistant

    1 month ago

    Dartmouth, Canada Tacoma Family Medicine and Walk In Full time

    Tacoma Family Medicine is looking for a experienced Medical Office Assistant, may require work between our clinics in Dartmouth/Halifax/Sackville. Answer Multi-line telephone and direct calls appropriately; Schedule Appointments; Prepare new client records in Electronic Medical Records system as required, retrieve records for previous patients, scan...