Office Administrator

6 days ago


Vancouver, Canada VineHR Ltd. Full time

Office Administrator

VineHR is partnering with the Big Brothers of Greater Vancouver (BBGV) with the hiring for an Office Administrator to support their team.

Big Brothers of Greater Vancouver’s (BBGV) mission is to enhance children’s social and emotional development by delivering and advocating for the highest quality, prevention-based mentoring programs.

Reporting to the Director, Finance & Systems, the Office Administrator will play a key administrative role within the organization. This role is responsible for various IT, equipment, and supply needs of head office and multiple satellite offices, as well as supports three Board of Directors. The Office Administrator works collaboratively across departments to ensure that staff members have the tools they need to effectively fulfill their roles.

WE KNOW YOU ARE EXPECTING NOTHING LESS THAN
- A work environment where you can get behind a great purpose
- Rewarding work where you will be challenged and can grow
- An organization that offers a health benefits program and competitive base salaries and an RRSP matching program
- A place that values hard work, commitment and FUN

A SNEAK PEEK AT THE GREAT THINGS YOU’LL BE DOING

Administrative Support
- Receptionist duties including coordinating all incoming and outgoing mail/courier packages, greeting stakeholders and directing donation drop offs
- Manage and order office and kitchen supplies
- Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting rooms, technical requirements, catering etc.
- Coordinate annual insurance renewal and maintain filing of insurance policies
- Maintain corporate records, liaising with our lawyers are necessary
- Recommend and implement enhancements to current procedures that will improve operational effectiveness

Building Maintenance
- Act as building management liaison
- Ensure that all emergency and regular maintenance is done in a timely manner
- Lead the Health & Safety Committee
- Oversee the maintenance of common areas of the office (kitchen, mailroom, meeting rooms etc.) and assist with trouble-shooting day-to-day building issues with the Landlord
- Manage and coordinate office space utilization
- Maintain access control over secured areas

IT Support
- Liaise with external IT consultants
- Lead and champion cybersecurity best practices
- Coordinate the IT Committee

Board Support
- Liaise with the Board of Directors as directed by the Executive Director
- Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow-ups.

Staff Support
- Terminated employees: support the termination of existing staff by removing office and server accesses and ensuring all equipment is returned.
- Maintain and update the Office Manual (BBOOM) as necessary

SKILLS REQUIRED
- Strong Microsoft Office skills
- Strong Computer or IT support knowledge
- Strong attention to detail and accuracy
- Excellent verbal and written communication skills
- High degree of initiative and excellent time management skills
- Self-motivated, results oriented and ability to work will with mínimal supervision
- Team player with a positive attitude

EDUCATION, TRAINING, EXPERIENCE
- Diploma in administration, or relevant post-secondary education combined with at least 5 years of related experience
- Board Administration experience is an asset
- Experience working in diverse environment is an asset

**About VineHR**

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Work from home

Schedule:

- 8 hour shift

Work Location: One location


  • Office Manager

    10 hours ago


    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...


  • Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Administration Coordinator to support the growth and operation of our organization. The Administration Coordinator contributes to the...

  • Order Administrator

    2 weeks ago


    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Order Administrator

    8 months ago


    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...


  • Vancouver, Canada Office Suites Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    7 months ago


    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Office Administrator

    7 months ago


    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...


  • Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...


  • Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...

  • Office Administrator

    7 months ago


    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    7 months ago


    Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...


  • Vancouver, Canada R N HILL CHARTERED PROFESSIONAL ACCOUNTANT GROUP INC. Full time

    Economics, General - Business Administration and Management, General - Office Management and Supervision **Work Setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    7 months ago


    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Office Administrator

    7 months ago


    Vancouver, Canada Charter Project Delivery Full time

    **Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...

  • Office Administrator

    8 months ago


    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...

  • Office Administrator

    2 weeks ago


    Vancouver, Canada BC Infrastructure Benefits Full time

    **Job Title**:Office Administrator **Department**:People & Corporate Services **Reports to**:Manager, Human Resources & CEO’s Office **Summary** BCIB is the provincial Crown Corporation responsible for implementing the Community Benefits Agreement (CBA) on select public infrastructure projects. The CBA prioritizes hiring of local, Indigenous, women,...


  • Vancouver, Canada Azora Construction Full time

    **Job description** Azora Group is a family-owned Development and Construction company, whose values, long term vision and financial independence have enabled us to thrive throughout the economic ups and downs in the last 10 years. Our distinctive culture celebrates people, partnership and sustainability. We are always exploring new ways for the...

  • Office Administrator

    2 weeks ago


    Vancouver, Canada Vancouver General Contractors Full time

    Vancouver General Contractors is seeking an experienced Office Administrator with expertise in QuickBooks to join our team. As an Office Administrator, you will be responsible for handling daily administrative tasks and ensuring smooth office operations. You will also be responsible for maintaining accurate financial records using...

  • Administrative Officer

    7 months ago


    Vancouver, Canada CAREERS360 INSTITUTE OF DEVELOPMENT INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Tagalog **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Office Administrator

    7 months ago


    Vancouver, Canada Form3 Design Inc. Full time

    **Form3 Design Inc. is hiring an Office Administrator** Hello applicants! We are a creative design agency looking for an Office Administrator who, ideally, has experience working for an architectural, engineering, manufacturing or construction company. We ask that you be professional, easy-going, experienced in handling a wide range of administrative tasks,...