Office Assistant/receptionist

2 weeks ago

Calgary, Canada GNA LLP Chartered Professional Accountants Full time

We are currently looking for an Office Assistant. The ideal person for the job will have excellent communication skills, the ability to multi-task and prioritize multiple and competing demands. Demonstrated ability to anticipate issues and effectively solve problems, is a key asset

**Key duties will include**:

- Manage calendar and schedule/reschedule all meetings and appointments as required. Calendar management, prioritize inquiries and requests; meeting preparation and follow-up actions, decisions, and resolutions; make judgements and recommendations to ensure best use of time.
- Answer and redirect calls; take messages where possible
- Meeting and greeting clients
- Outbound calls for collection of Accounts Receivables. Process all invoices received for payment.
- Meeting preparation including preparation of reports and correspondence.
- General administrative duties (e.g., taking detailed notes, preparing meeting materials) and special projects with constantly moving priorities.
- General administration of paperwork, can include dating forms, sorting/organizing documents, ensuring all in is taken care of in a timely manner; Courier and mail administration;
- Data entry and general administration such as filing, photocopying, scanning
- Ordering office and kitchen supplies
- Kitchen duties such as loading/unloading the dishwasher, keeping it clean/tidy
- Other duties as assigned. Any other administrative or clerical tasks as required

**Qualifications**
- Must have access to a vehicle and valid Canadian driver's license.
- Ability to work in a fast-paced environment
- 2+ years experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure.
- Strong written, verbal, and interpersonal communication skills, with the ability to exercise diplomacy and influence in challenging situations
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion
- Excellent computer literacy and MS Office Suite experience
- Be available for flexible with hours, including evening and weekend support, mainly in busy season.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 4 years (required)
- Administrative: 4 years (required)

Work Location: In person

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