Office Administrator

1 week ago

Richmond Hill, Canada Embross Full time

**Job description**

**Overview**

Embross North America is currently searching for a temporary full-time Office Administrator for 4-months who is ambitious, focused, and interested in being an active leader in driving office culture. This role will be a key support function to the Human Resources Manager, General Manager, and other department managers to ensure that the required HR and administrative functionalities of the business are as efficient as possible.

**Location and working conditions**:
This is a temporary replacement of a permanent full-time employee on maternity leave from March to June 2024.

**Responsibilities, but are not limited to**:

- Assisting the department of Human Resources in the hiring process, reviewing new hire information, and preparing any applicable items required.
- Assist with the planning and co-ordination of onboarding activities for new employees.
- Recording and tracking Embross employees’ vacations.
- Inventory, Management, and order of office supplies.
- Managing, maintaining, and storage of general company documents and files including softcopy management.
- Management of incoming and outgoing mail/parcels.
- Book travel arrangements for the employees.
- Managing corporate credit cards and expediting the expense reporting process for the accounting team.
- Responsible for scanning vendor invoices received by mail and storing them digitally. Sending payment remittance to vendors after processing of their payments.
- Liaising with the landlord and contractors for building work/repairs as needed.
- Providing administrative support to the management team with meeting/event coordination, scheduling key calls/meetings, preparing meeting materials, proofreading, and editing documents.
- Co-ordinating departmental activities with service contractors/vendors.
- Assist in preparing regularly scheduled reports.
- Supporting the GM with renewal of corporate insurance and various other certifications.
- Produce status reports including productivity, attendance, and other departmental KPIs as agreed with the GM.
- Participate in the company Social Committee and support associated budgeting and communications.
- All other duties as assigned.

**You can be described as**:

- Organized with high attention to detail and with the ability to follow directions.
- Great communicator.
- Excellent time management skills.
- Strong work ethic, energetic with a “can-do” attitude.
- Able to work on multiple tasks at the same time and with the ability to prioritize deadlines.
- Highly flexible and adaptable to work assignments.
- Good problem-solver, solutions-oriented and results-driven.
- Self-motivated to work independently while also collaborating in a strong team environment.
- Able to work effectively with people of different personalities and work styles.
- Ready to take on challenges and work in a fast-paced, cross-discipline environment, both independently and as a team player.
- Enthusiastic and Resilient.
- Must have a good sense of humour.

**Must have**:

- 1-2 years of experience in a similar role.
- Proficiency in verbal and written communication in English.
- Proficiency in MS Office, Excel, Word, and Outlook
- Proficiency in Microsoft Office Suite.

**Preferred Education**:

- Diploma/Degree in Office Administration

**Job Type**:
Temporary, full-time, contractual for 4 months (March to June 2024)

**Schedule**:

- Monday to Friday, 8 am to 5 pm (nominal).

**COVID-19 considerations**:
Embross has enforced preventative measures to mitigate H&S risks during the current Covid-19 crisis. We continue to monitor the pandemic situation and the company reserves the right to make decisions to ensure the health and safety of all employees.

**Ability to commute/relocate**:

- Richmond Hill, ON L4B 1C9: reliably commute or plan to relocate before starting work.
- Embross is an equal opportunity employer committed to diversity and inclusion._

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