Human Resources Assistant

5 months ago

Thunder Bay, Canada City of Thunder Bay Full time

:
The
**City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

Watch this video to learn more about our City at:
**Job Description**:
***: Under the general supervision of the Supervisor Talent Acquisition, performs confidential human resources and administrative assistance for the Human Resources & Corporate Safety Division.

**MAJOR RESPONSIBILITIES**:

- Performs confidential administrative support for the division, as required.
- Performs general reception duties; maintains the employment opportunities station; receives and prepares incoming and outgoing mail for distribution.
- Processes payables, receivables, journal entries, maintains petty cash, processes vendor invoices, and prepares employee expense reimbursement forms and other Authorization for Payment forms.
- Liaises with City employees and vendors for payment inquiries, logs all legal invoices into spreadsheet software, completes credit card reconciliations for Division credit cardholders, and maintains a filing system specific to accounting records, invoices, and journal entries.
- Assists with the hiring process by extending and preparing written offers of employment, and collecting and verifying employee information related to conditional employment requirements.
- Assists with the Summer Employment Program.
- Schedules meetings, room bookings and coordinates the union clearance process as required.
- Maintains specific filing systems, divisional databases, produces reports as required, and updates records management using the archiving process for the division.
- Participates in the development, improvement and implementation of internal administrative procedures and ensures procedural manuals are updated.
- Participates in cross training and provides back-up within the Section.
- Performs such other related duties as may be assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Diploma in business, human resources, or related field; and
- One year of related human resources experience; or
- Secondary school graduation and four years of related human resources experience.
- Previous accounting experience (i.e. related to payables and receivables, etc.)

**Skills/Abilities**:

- Ability to communicate effectively and concisely, both orally and in writing
- Ability to accurately perform mathematical calculations
- Ability to analyze, problem-solve and make required decisions
- Superior customer service skills and the ability to deal with the public and staff in a courteous and tactful manner
- Must be at an intermediate skill level in keyboarding, advanced skill level in word processing, and intermediate skill level in spreadsheet software
- Self-starter with proven organizational and time management skills
- Ability to work well under pressure and deadlines in a fast-paced environment;
- Ability to work well in a team environment
- Ability to deliver presentations to a variety of audiences
- Must be highly professional and have the ability to exercise judgment when dealing with confidential or sensitive issues
- Ability to remain calm in stressful situations and prioritize when needed
- Strong sense of urgency and ability to adapt to changing circumstances

**Assets**:

- Experience with SAP software
- Knowledge and functions of Municipal departments, outside boards and agencies, and local community groups

**CONDITIONS OF EMPLOYMENT**:

- Must sign and abide by Employee Confidentiality Statement
- May be required to travel to various work locations and provide own transportation
- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collecte

  • Human Resources Assistant Tft

    5 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time TEMPORARY** **Department: Human Resources** **Site: St. Joseph's Hospital** **Shifts: Days (8 am - 4 pm)** **Rate of Pay: $29.21 - $36.52 per hour** Reporting to the Manager - Employee Relations, the Human Resources Assistant (HRA) is responsible for providing efficient and exceptional customer service to...

  • Human Resources Assistant Tft

    4 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time TEMPORARY** **Department: Human Resources** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $52,665 - $65,837** Reporting to the Coordinator - Compensation & Benefits, the Human Resources Assistant (HRA) is responsible for providing efficient and exceptional customer service to St....

  • Director of Human Resources

    5 months ago

    Thunder Bay, Canada Marriott International, Inc Full time

    **Job Number** 24098056 **Job Category** Human Resources **Location** Delta Hotels Thunder Bay, 2240 Sleeping Giant Parkway, Thunder Bay, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** The Director of Human Resources will report directly to the property General...

  • Human Resources Coordinator

    5 months ago

    Thunder Bay, Canada Sovereign Dental Full time

    Human Resources Coordinator **Description**: As the Human Resources Coordinator, you will work closely with the Office Manager to provide first class support to the Sovereign Dental teams and its external partners. The responsibilities of the Human Resources Coordinator will include, but not be limited to, assisting in the following areas: payroll,...

  • Human Resources Generalist

    2 months ago

    Thunder Bay, Canada Wasaya Airways LP Full time

    *** **MAJOR RESPONSIBILITIES** - Advise and assist departmental managers on interpretation and administration of human resources policies, procedures and programs, as well as revision and maintenance of policies - Assist in ensuring that all relevant policies, procedures, practices, processes and systems meet organizational objectives and comply with...

  • Human Resources Generalist

    5 months ago

    Thunder Bay, Canada Wasaya Airways Full time

    **Duties and Responsibilities**: - Advise and assist departmental managers on interpretation and administration of human resources policies, procedures and programs, as well as revision and maintenance of policies - Assist in ensuring that all relevant policies, procedures, practices, processes and systems meet organizational objectives and comply with...

  • Director of Human Resources

    5 months ago

    Thunder Bay, Canada EightSix Network Full time

    Job Description Job Number Job Category Human Resources Location Delta Hotels Thunder Bay, Sleeping Giant Parkway, Thunder Bay, ONT, Canada VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Management JOB SUMMARY The Director of Human Resources will report directly to the property General Manager,...

  • Human Resources Generalist

    5 months ago

    Thunder Bay, Canada Wasaya Airways LP Full time

    *** **MAJOR RESPONSIBILITIES** - Advise and assist departmental managers on interpretation and administration of human resources policies, procedures and programs, as well as revision and maintenance of policies - Assist in ensuring that all relevant policies, procedures, practices, processes and systems meet organizational objectives and comply with...

  • Director of Human Resources

    4 weeks ago

    Thunder Bay, Ontario, Canada EightSix Network Full time

    Job SummaryThe Director of Human Resources will play a key role in driving business success by developing and implementing strategic HR initiatives that align with the company's goals. This includes talent acquisition, succession planning, performance management, and employee engagement.Key ResponsibilitiesDevelop and implement HR strategies that support...

  • Director of Human Resources

    4 weeks ago

    Thunder Bay, Ontario, Canada EightSix Network Full time

    Job SummaryThe Director of Human Resources will play a key role in driving business success by developing and implementing strategic HR initiatives that align with the company's goals. This includes talent acquisition, succession planning, performance management, and employee engagement.Key ResponsibilitiesDevelop and implement HR strategies that support...

  • Human Resources Specialist

    1 month ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is growing! Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Human Resources Specialist - #NU-22-2024** Permanent 1.0 FTE, Full Time...

  • Director of Human Resources

    1 month ago

    Thunder Bay, Ontario, Canada EightSix Network Full time

    Job SummaryThe Director of Human Resources will play a key role in driving business success by developing and implementing strategic HR initiatives that align with the company's goals. This includes talent acquisition, succession planning, performance management, and employee engagement.Key ResponsibilitiesDevelop and implement HR strategies that support...

  • Director of Human Resources

    1 month ago

    Thunder Bay, Ontario, Canada EightSix Network Full time

    Job SummaryThe Director of Human Resources will play a key role in driving business success by developing and implementing strategic HR initiatives that align with the company's goals. This includes talent acquisition, succession planning, performance management, and employee engagement.Key ResponsibilitiesDevelop and implement HR strategies that support...

  • Human Resources Manager

    4 months ago

    Thunder Bay, Canada OPTIONS NORTHWEST Full time

    **HUMAN RESOURCES MANAGER** **FULL TIME** **Salary range: $77,805 - $81,042** OPTIONS NORTHWEST Personal Support Services is a community-based, non-profit, charitable organization within the City and District of Thunder Bay. Our purpose is to support people with developmental disabilities in their quest to live life their way. We recognize that ‘living...

  • Human Resources Associate

    5 months ago

    Thunder Bay, Canada North Star Air Ltd. Full time

    **Purpose of the Position**: Reporting to the Human Resources Manager, the HR Associate is responsible for performing various duties to help meet the organization’s Human Resources needs. As the HR Associate you will aid the Human Resources department by performing clerical work, such as archiving/filing, data entry, aiding in policy updates/creation,...

  • Human Resources Officer

    2 months ago

    Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

    **Human Resources Officer** **Full Time, Permanent (33.75 hours/week)** **POSITION QUALIFICATIONS AND REQUIREMENTS** - Minimum 1 year Human Resources experience with a generalist focus. - Certified Human Resources Professional (CHRP) Designation obtained, in process or wiling to obtain is considered an asset. - Access to a reliable personal vehicle...

  • Human Resources Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada Gateway Casinos & Entertainment Limited Full time

    About the RoleWe are seeking a skilled Human Resources Coordinator to join our team at Gateway Casinos & Entertainment Limited. As a critical member of the HR team, you will help with talent acquisition, develop new team members, and maintain staff information.Key ResponsibilitiesAssist with new hire training and provide training and support.Sort, file,...

  • Human Resources Coordinator

    3 weeks ago

    Thunder Bay, Ontario, Canada Gateway Casinos & Entertainment Limited Full time

    About the RoleGateway Casinos & Entertainment Limited is seeking a highly skilled Human Resources Coordinator to join our team. As a critical member of the HR department, you will be responsible for talent acquisition, developing new team members, and maintaining staff information.Key ResponsibilitiesAssist with new hire training and provide training and...

  • Director of Human Resources

    2 weeks ago

    Thunder Bay, Canada Ka-Na-Chi-Hih Treatment Centre Full time

    **Director of Human Resources** **SUMMARY** The Director of Human Resources works under the immediate supervision of the Chief Executive Officer and is responsible for overseeing all aspects of human capital within an organization. This role involves developing and implementing HR policies and procedures, managing recruitment and talent acquisition,...

  • Human Resources Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada Gateway Casinos & Entertainment Limited Full time

    About the RoleWe are seeking a highly skilled Human Resources Coordinator to join our team at Gateway Casinos & Entertainment Limited. As a critical member of the HR team, you will be responsible for talent acquisition, developing new team members, and maintaining staff information.Key ResponsibilitiesAssist with new hire training and provide training and...