Appointments & Payroll Administrator

4 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/14/2023
**Req ID**: 29747
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Surgery
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054200

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

The Department of Surgery is a strong network of faculty and learners, and traverses six fully affiliated hospitals and an expanding number of community-affiliated hospitals. We have approximately 300 full-time faculty, 71 part-time faculty, 163 adjunct faculty and 40 research scientists. We are responsible for surgical teaching of all medical students throughout the four years of our undergraduate curriculum. We oversee eleven residency programs with a total enrolment of approximately 250 trainees. We have an extremely large fellowship program which sees approximately 200 fellows from 15 countries coming each year to learn with our surgeons.

**Your opportunity**:
As the Appointments & Payroll Administrator, you will coordinate the clinical (MD) and status only faculty appointments processes and academic life cycle. You will be entrusted with key administrative tasks that will require tact and diplomacy and meticulous attention to detail in a high-volume environment. Your proven ability to gather and interpret key policies and relevant information from multiple sources will ensure that we continue to support our strong clinicians, teachers, educators, quality improvers and researchers.

**Your responsibilities will include**:

- Coordinating the appointments of academic staff and visiting professors
- Collecting documentation required to carry out review processes
- Collecting and filing dossier materials
- Identifying and introducing variations to established administration processes
- Collecting supporting documentation required for payroll and/or HRIS processing
- Creating and updating records and reports
- Maintaining databases
- Keeping well-informed on University programs, policies and procedures

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Knowledge of and experience processing the University’s academic appointments and promotions policies and procedures
- Experience working with and supporting senior level committees
- Experience drafting correspondence and communications with mínimal revisions
- Experience processing payroll transactions
- Experience managing data and generating statistical reports
- Experience providing training and delivering orientations
- Advanced proficiency in MS Office Suite
- Excellent interpersonal and communication skills (both verbal and written), and have the ability to concisely summarize information from multiple sources
- Must be an effective problem solver and have exceptional organizational and time management skills
- Strong initiative, resourceful, and meticulous attention to detail
- Proven ability to work effectively with competing deadlines while managing multiple responsibilities and priorities
- Excellent judgement on issues of confidentiality

**Assets (Nonessential)**:

- Familiarity with Faculty of Medicine and affiliated hospital policies and procedures
- Experience working with Human Resource Information System (HRIS), Laserfiche, FOCUS and Microsoft OneDrive

**To be successful in this role you will be**:

- Articulate
- Meticulous
- Problem solver
- Resourceful
- Self-directed

**Closing Date**: 02/24/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Becky Yoo

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