Administrative Coordinator

1 month ago

Vancouver, Canada Avison Young Canada Full time

Our Story:
**About You**:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young

**About Us**:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2024, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview:
Reporting to the Managing Director in Vancouver, this role includes daily real estate administrative support in a fast-paced environment. As an Administrative Coordinator you will provide sales, marketing, and research support along with general office administration support to our brokers and clients. Your responsibilities will be an exciting mix of creating presentations, listing and offer preparation and client reporting, conducting market research, all while maintaining transaction administration and deal flow.
- The base salary is aligned with market data and is estimated between $50,000 to $55,000 with the ability to achieve additional compensation through a bonus. This salary range reflects base compensation for the position across all Canadian locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity._

**Responsibilities**:

- Prepare and execute expense reports on a regular and timely basis.
- Create and maintain efficient information retrieval system within online file sharing programs.
- Schedule appointments and coordinate calendars.
- Perform clerical duties to include photocopying, mailing and faxing documents.
- Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
- Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, etc.) throughout the deal and due diligence process.
- Coordinate deal processing with brokers and finance department.
- Assist team with preparing and updating client-specific reports.
- Contact internal and external resources for information, as required.
- Assist and participate in industry functions or client events, as required.
- Support the team in utilizing Outlook, HubSpot CRM and other data bases, including entry and maintenance for the purposes of direct marketing and client development.
- Conduct market information research through various sources including CRM and third-party databases such as RCA, CoStar, REIS, etc.
- Assist other teams, or business units, when required.

Qualifications:

- Bachelor’s Degree or commensurate experience required.
- Minimum of 3 years of experience in an administrative support role.
- Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook required. Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) preferred.
- Must be able to handle flexibility in task management while having a keen eye for detail.
- Ability to read, analyze, interpret, and create general business documentation.
- Ability to write re

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