Junior Legal Assistant, Corporate

2 months ago

Edmonton, Canada Bryan & Company LLP Full time

Title: Junior Legal Assistant, Corporate

Reports To: Senior Legal Assistant, Corporate and Human Resources

**Responsibilities**
- With instruction, drafts and prepares basic correspondence and documents
- Effectively conducts searches (Land Titles, Corporate Registries, Personal Property Registry, etc.) and navigates ALF database effectively
- Effectively coordinates with Bryan & Company’s Corporate Department demonstrating understanding and adherence to established corporate practices
- Demonstrates understanding and adheres to legal processes and adheres to Law Society of Alberta Code of Conduct and Rules
- Prepares annual returns and is familiar with Minute Book contents
- Additional administrative tasks as requested by your supervisor (ie. expense reimbursements, invoicing, time entries, file management, etc.)

Practice Coordination
- Ensures all client correspondence is saved to document management system (NetDocs)
- Coordinates all incoming and outgoing mail
- Maintains client file lists and tracking as requested by supervisor
- Schedules appointments and meetings as directed by supervisor
- Maintains calendar and diarizes key dates and deadlines at the direction of your supervisor
- Effectively executes directions (verbal and written) received from supervisor

Accounting
- Prepares and executes client bills and invoicing instructions at the direction of your supervisor
- Processes ‘write-offs’ as directed by your supervisor
- Receipts funds received into trust accounts, adhering to firm and Law Society of Alberta processes
- Ensures all data (including lawyers time, practice task lists) for the practice is entered into the accounting software (Acumin)

Client Communication
- With instruction, drafts routine client correspondence
- Responds to basic client inquiries as directed by your supervisor

Firm Leadership
- Effectively coordinates with other departments (Accounting, Mailroom, Corporate Department, Litigation Support, Real Estate Department, Operations) as needed
- Participates in operational (ie. staff meetings, training & development) or practice area team meetings

**Competencies**
- **Entrepreneurial Spirit | **Takesinitiative and demonstrates a proactive approach to completing tasks.
- **Team Collaboration | **Collaborates effectively with colleagues, contributing to the success of the entire firm.
- **Fun and Engagement | **Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie.
- **Pride in Work | **Takes pride in delivering high-quality work and motivated to continually develop skill set.
- **Authenticity | **Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected.
- **Forward-Looking Vision | **Embraces a forward-looking approach and anticipates the needs of their team.
- **Adaptability | **Thrives in a dynamic work environment, readily adjusting to changing priorities and demands.

**Education & Experience**
- Post-secondary education in legal administration, paralegal studies or equivalent;
- Minimum 1 year of experience as a legal assistant;
- Proficient in Microsoft Office Suite, Adobe and legal software (including NetDocs, Acumin);
- Excellent organizational and multitasking skills;
- Strong communication and interpersonal abilities; and
- Demonstrated commitment to upholding confidentiality and professional standards.

Pay: From $40,000.00 per year

Work Location: In person

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