Program Assistant, Population

1 month ago

Delta, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

We are currently looking to fill a
**Full Time** opportunity for a
**Program Assistant, Population & Public Health** in
**Public Health** located in
**Delta, BC**.

**Come work with us**

Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

**Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

Instagram | Facebook | LinkedIn | Twitter | TikTok

Detailed Overview:
The Program Assistant assists in implementation and program delivery for designated Population & Public Health (PPH) program initiatives by providing program, administrative, coordination and project support.

Assists in the preparation/planning of budgets; monitors revenue / expenditures; processes and tracks contracts; inputs into the development, implementation and evaluation of programs, policies, procedures and standards. Performs a variety of secretarial/administrative duties for Program and Manager, including gathering data, preparing statistical reports and assisting with the program's regular reporting requirements. Maintains various databases, relevant documents, sets up and maintains file management systems. Coordinates clinic schedules and assists in the recruitment and selection of designated PPH staff as required. Liaises with a variety of internal and external individuals, departments and organizations.

This position may be required to travel to more than one location within an assigned geographical area.

**Responsibilities**:

- Provides implementation support for projects and liaises with all levels of staff within designated PPH program.
- Participates on special projects and assignments as requested, collects and analyzes relevant data, and produces required reports.
- Provides off-site field work, including liaising with designated PPH staff and other stakeholders.
- Participates in establishing and preparing operational standards, procedures and instructions that contribute to the effectiveness of the program. Assists in the development of regular progress reports.
- Prepares contracts for special projects based on contract template. Reviews contract content with Manager. Monitors payments and maintains contract files.
- Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, project documents, meeting/committee meetings and contracts including monitoring of payments.
- Initiates, processes and/or monitors purchases via purchase cards, purchase orders and requisitions and forwards for approval as requited; verifies codes and calculations, tracks invoices, follows up on discrepancies and contacts other for correction of errors. Investigates invoice anomalies and damages shipments as requited. Reconciles purchase card statements and expense claims. Receives, records, checks, balances cash transactions, including receiving payments and issuing receipts. Makes bank deposits as necessary.
- Coordinates and schedules appointments and meetings, as directed. Determines requirements and ensures all necessary support documentation is available and arrangements are completed. Prepares agendas, records meeting notes. Monitors task lists and follows up on action items as required.
- Provides varied administrative

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