Administrative Assistant/office Manager

2 weeks ago


Halifax, Canada InTouch Communications Inc. Full time

Pay based on experience

Full-time - Permanent

Medical and dental benefits

We are a small business with three divisions, and we are looking for an administrative coordinator to support our regular office operations.

To be successful in this position, you must possess exceptional organizational skills and the ability to prioritize tasks and meet deadlines.

Please see below the websites for our Division " Marketing & Real estate."
- Process and report on the company’s invoices and expenses
- Maintain physical and digital employee records
- Schedule in-house and external meetings
- Manage and order office supplies
- Make travel arrangements
- Organize company documents into updated filing systems
- Prepare presentations, spreadsheets and reports
- Update office policies as needed
- Handle errands and day-to-day tasks for the employer
- Manage office social media accounts
- Assist with special projects as required
- Perform other administrative tasks as required
- Basic Bookkeeping and preparing statements for the Accountant

**Requirements**:

- Proven work experience as an Administrative Coordinator, or similar role minimum of 2 years (working as an administrator in the real estate industry is considered an asset)
- Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
- Familiarities with office equipment, like printers and fax machines
- Strong math skills and basic accounting knowledge
- Solid time-management abilities with the ability to prioritize tasks
- Excellent verbal and written communication skills
- High school diploma; additional qualification in Office Administration is a plus.
- Basic knowledge of Quickbooks is considered an asset

**Salary**: $48,000.00-$53,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Halifax, NS: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 5 years (required)
- Administrative experience: 5 years (required)
- QuickBooks: 3 years (required)
- Bookkeeping: 5 years (required)
- Rental Properties & Real Estate Investment: 2 years (preferred)

Work Location: One location

Expected start date: 2023-05-01



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