Program Admin Officer 1-2
6 months ago
**Department**:Communities, Culture, Tourism & Heritage
**Location**:HALIFAX
**Type of Employment**: Temporary
**Union Status**: NSGEU - NSPG
**Closing Date**:06-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)
**About Us**:
Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part of the province. The Department of Communities, Culture, Tourism and Heritage invites Nova Scotians to experience and participate in our rich cultural expression.
By exploring our past, we appreciate where we came from. This enriches our lives today and gives us insight for times ahead. Through investing in our future, we help realize the potential of our people and talents. We foster an environment that embraces ideas and innovation. Jobs are generated and our creative economy flourishes. Encouraging cultural expression brings life to our communities. We each contribute to the province we call home through distinct perspectives and traditions. Together, our diversity defines the uniqueness of Nova Scotia.
**About Our Opportunity**:
This position reports to the Manager, Film Fund, Culture and Heritage Division.
**Primary Accountabilities**:
- Conduct preliminary determinations regarding program eligibility and to note deviations from guidelines.
- Following applicable legislations and internal practices, succinctly prepare commitments via Incentive Agreements as required and amendments if necessary, and draft applicable memo(s) for review by the Manager, Film Fund.
- Create reports to track film incentive agreements, important dates, initiatives, and disbursements. Employing best practices in methodology for effective data collection and presentation
- Ensure accuracy for the NSFPIF budget, update and problem solve any reconciliation issues, work independently, employing best practices to ensure budget is correct.
- Maintain electronic film portfolio files, and maintain statistical and financial records pertaining to NSFPIF program.
- Other duties as reasonably required.
**Qualifications and Experience**:
To be successful in this role, you have a post-secondary degree plus three years’ related experience. Experience working in a financial or government office environment is considered an asset. An acceptable equivalent combination of education, training and experience may be considered.
With a strong client focus, you will possess excellent communication (oral and written) and interpersonal skills using tact and ensuring confidentiality to establish effective relationships with a variety of internal and external clients, including other levels of government and sector related entities.
You are required to exercise good judgment and initiative, acting independently on inquiries, and making decisions where circumstances align with program standards. You can manage multiple priorities during busier times, with demonstrated skills in organization and prioritization.
Proficient tracking and assessing client files for compliance.
Able to juggle various tasks at the same time. Superior coordination skills and effective in execution of events and activities.
Collaborative and focused on solutions and positive outcomes; able to work well with staff, co-workers, peers and managers; shares critical information with everyone involved in a project; helps to maintain cooperation and contributes to the high functioning of the work group.
Personally accountable; completes work in a timely, consistent manner; works hours necessary to complete assigned work; regularly present and punctual; arrives prepared for work; committed to doing the best job possible.
**Equivalency**:
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.
**Working Conditions**:
- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion
**Additional Information**:
**What We Offer**:
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
- Countless career paths.
- Department specific flexible working schedules.
**Pay Grade**: PR 06 - PR 10
**Salary Range**: $1,915.37 - $2,746.69 Bi-Weekly
**Employment Equity Statement**:
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