Administrative Assistant/bookkeeper

1 month ago

Waterloo, Canada HelloFinance Inc. Full time

**Administrative Assistant/Bookkeeper**

HelloFinance Inc (HFI) offers a high-energy, professional, yet casual work environment with the opportunity to make a difference every day. HFI is a full-cycle accounting, bookkeeping, payroll and administrative firm that believes in work-life balance. We believe in furthering our education and being the leaders in our industry. We believe in providing the best results for our customers and providing quality and excellence in what we do.

It's an environment where everyone's contribution is rewarded and valued. We take pride in having fun and celebrating our successes together. In return, we are looking for individuals who can thrive in our environment and drive to succeed. If we are describing you, consider joining the HelloFinance Team

We're looking for an individual who can easily engage with staff, internal and external clients and other tenants in our building, has excellent communication skills, and is constantly driven to solve problems with a "just do it and find the solution" mentality. If we're describing you, continue reading to obtain more information on the job tasks and requirements.

**What makes us awesome**:

- Competitive salary
- Attractive health and dental benefit plan
- Three weeks of vacation to start
- Paid day off for your birthday
- Two paid days for volunteering with a charitable organization
- Monday - Friday schedule, 8-4 or 9-5
- Fully equipped on-site gym open to employees 24/7

**Ways you contribute**:
**Bookkeeping**
- Two or more years of bookkeeping
- Manage accounts payable and accounts receivable processes
- Process and reconcile company invoices and payments
- Maintain accurate and up-to-date records of financial transactions
- Conduct regular reconciliations of bank accounts and general ledger
- Provide bookkeeping administrative assistance to clients as needed

**Administrative Assistant/Office Management**
- Assist the CEO and Director of Operations in implementing processes/procedures.
- Provide additional general administrative and project support as required.
- Taking minute meetings
- Organizing meetings, both virtual and in person
- Maintain office policies and procedures
- Order office and kitchen supplies as needed
- Perform day-to-day office operations, such as watering plants, ensuring offices are stocked
- Manage hot desk and meeting rooms by stocking supplies, ensuring equipment was in working order, and assisting with bookings.
- Liaison with office cleaners
- Assis in drafting and deploying communications professionally and clearly.
- Assist with organizing and maintaining records and documents relating to office operations
- Coordinate with outside contractors for work on-site.
- Provide additional general administrative and project support as required.

**What makes you awesome**:
**Primary Requirements**:

- Three or more years of experience in an administrative role
- Two or more years of bookkeeping experience
- Post-secondary education or certificate in Accounting/Bookkeeping or work equivalent (Canadian education and work history only)
- Post-secondary education in Administration or work equivalent (Canadian education and work history only)
- Excellen professional communication and interpersonal skills, able to deal with people tactfully.
- A dynamic thinker who can show initiative and offer solutions
- Comfortable using technology
- Solid QuickBooks Online skills
- Strong Microsoft Office skills (Outlook, Word, Excel).
- Comfortable working in a busy office environment with frequent interruptions.
- Skilled at remaining calm under stressful situations.
- Adept at prioritizing and managing conflicting demands while maintaining high attention to detail and quality of work.
- Can work with mínimal supervision as well as part of a team.
- Patient with a positive outlook.

**Skills considered an asset**:

- Excellent professional communication and interpersonal skills, able to deal with people tactfully
- A dynamic thinker who can show initiative and offer solutions
- Strong Microsoft Office skills (Outlook, Word, Excel)
- Comfortable working in a busy office environment with frequent interruptions.
- Skilled at remaining calm under stressful situations.
- Adept at prioritizing and managing conflicting demands while maintaining high attention to detail and quality of work
- Can work with mínimal supervision as well as part of a team
- Patient with a positive outlook

Start date would be January 15, 2024 (earlier start date is negotiable if desired)

**Salary**: $22.50-$27.50 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Waterloo, ON N2V 2L7 (required)

Ability to Relocate:

- Waterloo, ON N2V 2L7: Relocate before

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