Administrative Assistant

3 weeks ago


Winnipeg, Canada The Dream Factory Full time

**Company Overview**:
The Dream Factory is a charitable organization based in Winnipeg, Manitoba. Our mission is to make dreams come true for children facing life-threatening illnesses, providing them and their families with hope, joy, and cherished memories. We work tirelessly to create unique experiences and bring dreams to life. The Dream Factory is fueled by a passionate team dedicated to our cause, and we are currently seeking an organized and detail-oriented Administrative Assistant to join us in our mission.

**Job Summary**:
As an Administrative Assistant at The Dream Factory, your exceptional attention to detail and strong organizational skills will play a vital role in supporting our day-to-day operations. You will ensure the smooth functioning of our office while prioritizing tasks related to donation processing, administration, and data entry into QuickBooks. Your meticulous approach will directly impact our ability to fulfill dreams for children and families. This position offers an incredible opportunity to make a meaningful impact in the lives of others.

**Responsibilities**:

- Process donations, including recording and acknowledging contributions promptly and accurately.
- Maintain and update donor databases, ensuring accurate and up-to-date information.
- Enter financial transactions into QuickBooks and reconcile accounts on a regular basis.
- Provide general administrative support, including managing calendars, scheduling meetings, and coordinating logistics for events and dream fulfillments.
- Organize and maintain physical and electronic files, ensuring easy retrieval of documents when needed.
- Assist with volunteer management, including maintaining volunteer records and coordinating volunteer schedules.
- Assist in the administration of fundraising campaigns, including coordinating mailings, donor follow-up, and acknowledgment letters.
- Collaborate with the team to support various projects and initiatives, offering administrative assistance as required.
- Maintain office supplies inventory and order replenishments as necessary.
- Ensure the confidentiality and proper handling of sensitive information.
- Other duties as assigned.

**Requirements**:

- High school diploma or equivalent; additional certification or coursework in office administration is a plus.
- Proven experience as an Administrative Assistant or in a similar role, preferably in a non-profit setting.
- Excellent attention to detail and organizational skills, with the ability to prioritize tasks effectively.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong knowledge and experience in QuickBooks or similar accounting software.
- Experience working in customer relationship management (CRM) database systems, including non-profit donor databases.
- Excellent data entry skills and the ability to maintain accurate and detailed records.
- Exceptional verbal and written communication skills, with the ability to interact with diverse stakeholders.
- Ability to handle sensitive and confidential information with integrity and professionalism.
- Strong problem-solving skills, with the ability to anticipate needs and find creative solutions.
- Proactive and self-motivated, with the ability to work independently and collaboratively as part of a team.
- Empathetic and compassionate nature, with a genuine desire to make a positive impact in the lives of children and families.

**The Dream Factory offers a competitive salary and benefits, a supportive work environment, and the opportunity to be part of a dedicated team that brings joy and hope to children and families.**

**To Apply**:
**Salary**: From $40,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Schedule:

- Day shift

Work Location: In person

Application deadline: 2023-06-23



  • Winnipeg, Canada Victoria Lifeline Full time

    **Job Description - Administrative Assistant** **Description**: The Administrative Assistant will provide administrative and operational support to ensure the smooth and efficient daily operations of Victoria Lifeline. Reporting to the Executive Director, the Administrative Assistant will handle a wide variety of administrative and organizational...


  • Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...


  • Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...


  • Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team. The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries....


  • Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 240000FR ) **Description** Join our team for a lasting and fulfilling engineering career and be a part of a group that is making a difference in our own community by helping us keep communities connected. We create great places and the connections that get people and goods moving — whether by car, bus, train, plane, or their...


  • Winnipeg, Canada Fred Douglas Management Inc. Full time

    **Overview**: Fred Douglas Management Inc. (FDMI) is seeking a detail-oriented and organized **Administrative Assistant **to join our team. Reporting to the Executive Director of Property Management and Resident Relations and to the building Property Manager, the **Administrative Assistant **will provide crucial administrative support to the Executive...


  • Winnipeg, Canada Community Education Development Association Full time

    **JOB POSTING** **Administrative Assistant / Payroll** **Rate: Starting at $17.46/hr Full Time - Permanent** **Hours: 35hr/wk** **Shift: Mon-Fri 9am-5pm** **Reporting to the Co-Director of Operations, the Administrative Assistant/Payroll provides general administrative support to the Pathways to Education program team. The work involves a high degree of...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...


  • Winnipeg, Canada Madison Financial Services Full time

    **Administrative Assistant** The administrative assistant contributes to the success of the business by providing administrative support directly to the financial advisors and clients. Working both independently and within a small team, the administrative assistant is responsible for assisting with insurance and investment administrative...


  • Winnipeg, Canada F. H. Black & Company CPA Inc. Full time

    **Administrative Assistant** We are seeking an energetic professional with a strong work ethic to join our team! This position provides complex and confidential administrative support to the entire firm. The Administrative Assistant will report to the Director of Public Practice. **Duties and Responsibilities** - Financial statement printing and file...


  • Winnipeg, Canada Winnipeg Children's Access Agency Full time

    **The Winnipeg Children’s Access Agency is seeking a Permanent Part-Time Office Administrative Assistant to join our Staff Team!** The Winnipeg Children’s Access Agency (WCAA) is a non-profit, charitable organization whose mission is to facilitate contact between children and their parents/legal guardians where there has been evidence of interpersonal...


  • Winnipeg, Canada Shalom Residences Inc. Full time

    **Administrative Assistant** **Position Summary** As part of the administrative team, the Administrative Assistant is responsible for reception, general office duties, preparing billings, accounts payable, and processing payroll. The Administrative secretary works in cooperation with, and under the supervision of the Executive Director. Additional...


  • Winnipeg, Canada Golden West Broadcasting Full time

    Golden West Broadcasting has been connecting communities for over 65 years. We are proud to tell local stories on our radio stations and digital news outlets across Western Canada. And together with Homefield, we are proud to help local businesses grow through effective advertising, marketing, and organizational development solutions. We are committed to...


  • Winnipeg, Canada Edison Properties Full time

    **Job Summary**: Reporting to the Senior Marketing & Engagement Manager, the Administrative Assistant is the first point of contact for guests and tenants visiting Head Office. The Administrative Assistant answers the main phone line and helps direct inquires (from tenants, prospective tenants and guests) to the appropriate personnel using cheerful and...


  • Winnipeg, Canada Fountain Tire Full time

    Overview: Fountain Tire is looking for an **Administrative Assistant** to support the business operations at our **Winnipeg Retread Plant.** This is a Monday-Friday position with normal business hours in a **manufacturing environment.** The Administrative Assistant will be expected to: - Deliver excellent customer service in person and by phone -...


  • Winnipeg, Canada Manitoba Metis Federation Full time

    July 20, 2023 Posting #23-00-002 The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB . The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department. Job Duties/Competencies: Draft, type, and...


  • Winnipeg, Canada Sundial Sunroom Full time

    Job Overview: **Responsibilities**: - Scheduling appointments and meetings. - Preparing and filing documents and reports. - Ordering and maintaining office supplies and equipment. - Assisting with payroll and invoicing. - Assisting in maintaining supplies inventory - Handling data entry and maintain accurate records - Supporting customer service by...