Administrative Assistant

4 weeks ago

Winnipeg, Canada Manitoba Metis Federation Full time

July 20, 2023
Posting #23-00-002

The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB . The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department.

Job Duties/Competencies:

Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms; Schedule appointments, meetings, travel arrangements and maintain calendar; Prepare agenda and information kits for meetings; Process and maintain a log of incoming and outgoing correspondence; Photocopy, scan and organize documents for distribution, mailing, filing, and faxing; Maintain tracking systems and electronic and hard copy filing systems; Receive visitors, screen calls, take messages and determine urgency; Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested; Perform general clerical duties.

Skills and Qualifications:

Post-secondary education in Business Administration, Administrative Assistant or related field; Two years' experience as an Administrative Assistant or similar role; Experience preparing correspondence, including reports and letters; Experience in a computerized office environment with a proven ability with Microsoft Office; Demonstrated ability to create and maintain filing systems and maintain confidential records and files; Strong communication and interpersonal skills; Strong analytical, problem solving, time management and organizational skills; Experience working for a not-for-profit organization, boards and committees is considered an asset; Knowledge of Métis culture, MMF programs and services is a definite asset; and, Ability to travel, valid Manitoba Driver's license with access to a reliable vehicle.

We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.

Please submit your resume and cover letter, referencing the job posting number. This posting is open until filled.

The MMF requires a satisfactory criminal record check prior to commencement of employment. The MMF will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.

Preference will be given to qualified Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.

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