Administrative Technician

3 days ago

Gatineau, Canada CÉGEP Heritage College Full time

COMPETITION NUMBERC-22-23-SS-12
- DEPARTMENTHuman Resources
- PREDECESSORNew Position
- IMMEDIATE SUPERVISORMichèle Charlebois
- TYPE OF HIRINGRegular Full-time position.
- WORK SCHEDULE35 hours per week
Monday to Friday
8 a.m. to 4 p.m.or 8:30 a.m. to 4:30 p.m. or 9 a.m. to 5 p.m.
- WORK LOCATION325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3

Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across 19 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep Heritage College is a vibrant multicultural institution with 220 staff serving more than 1,500 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-caliber athletics.
- SALARY RANGE
- 44,062.20$ - 58,822.40$
- ROLE SUMMARY
- Under the supervision of the Director of Human Resources (HR), the Administrative Technician assumes the responsibility for the smooth functioning of the Human Resources’ Office, performs all technician duties and ensures the confidentiality and efficient operation of the office.
- The person sought is recognized for his/her planning and organizational skills. This person demonstrates initiative and acts with autonomy and diplomacy. He/she exercises great discretion in the handling of information of a confidential nature and cares about maintaining harmonious interpersonal relationships and succeeds in creating a climate of trust throughout his/her interactions with others. Discreet, available and energetic, the person sought will be able to integrate into a team that promotes high quality services to be provided to all staff members.- DUTIES

**Fo**
**r the Service**:

- Researches, compiles and analyzes data for reports, correspondence, notice of meetings, etc
- Initiates and maintains a variety of files and records (ex.: Law 90, etc);
- Operates office equipment including word processors and photocopiers;
- Answers inquiries in person or over the telephone or refers to another source of information;
- Assist in the maintaining of appointment schedules and calendars;
- Assist in the preparation and advertisement of job posting process and prepares the appropriate forms of advertisement (newspaper, on-line and/or other forms of advertisements)
- Assist in the management of the absence hot-line;
- Assist in the follow-ups and in the accounting of bursaries granted to Professional Development applicants, requests checks and ensures delivery and in the follow-ups of other committees e.g.:LRB, etc.;
- Organizes meetings and, when necessary, takes the minutes of meetings;
- Assist in the performing of financial record keeping (ex.: year-end financial report (SPOC), etc;
- Translates a variety of documents from French to English and vice-versa;
- Revises and improves texts as necessary with regards to content, syntax, grammar, vocabulary and ensures proper presentation (layout, binding, etc.);
- Assist in the keeping a record and follow-up of some dossiers. i.e.: employee I. D. cards, employee immunization record, employee police record checks, etc.
- Assist when required in providing administrative support in all activities involving the Director of Human Resources office, which include, but are not limited to: Labour Relation Boards, staff recognition cocktail, welcome back activities, hiring of personnel, job interview process, welcoming and integration of employees, etc..
- Performs other related duties.

**Entire Sector of Activities**:

- Represents the HR office on certain committees if required.
- Works collaboratively with other College personnel.
- Assist in the management of the archives of the Human Resources Office.
- Performs all other related duties, as required.
- MINIMUM QUALIFICATIONS REQUIRED
- Minimum of a Diploma of collegial studies in a related field of study or an attestation of studies or combination of other certifications which is recognized as equivalent.
- Must have at least three (3) years of experience related to the methods and procedures used in administering an office.
- Must be bilingual in both French and English (written, comprehension and spoken).
- Excellent knowledge and skills in the use of technology in a Windows environment with the Microsoft Office 365.
- Ability to work in a self-directed team environment with mínimal supervision, and have the ability to work as part of a team.
- Excellent filing skills.
- Must demonstrate ability to take minutes of meetings.
- ADDITIONAL QUALIFICATIONS
- Must possess a collaborative approach.
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative

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