Administration Technician Temporary Fulltime

1 month ago

Gatineau, Canada CÉGEP Heritage College Full time

COMPETITION NUMBER- C24-25-SS-11- POSITION- Administration Technician - Temporary full-time (3 months with possibility of extension).- DEPARTMENT- Human Resources- PREDECESSOR- New position- IMMEDIATE SUPERVISOR- Michèle Charlebois- TYPE OF HIRING- Temporary full-time 3-month with possibility of extension.- WORK SCHEDULE- 35 hours per week
Monday to Friday (schedule to be discussed with the immediate supervisor).- WORK LOCATION- 325, boul. de la Cité-des-Jeunes, Gatineau (Québec) J8Y 6T3- SALARY RANGE
- 26.38$ - 35.22$- ROLE SUMMARY
DUTIES

**Administrative and Office Support**
- Research, compile, and analyze data for reports, correspondence, and meeting notices.
- Create, update, and organize various files and records, including those related to Law 90 and other HR documents.
- Handle phone calls, sort mail, greet visitors, and respond to inquiries in person or by phone.
- Manage the Director’s calendars and schedule appointments.
- Arrange travel and make necessary bookings (transportation, accommodation, etc.).
- Review, translate (French-English), and proofread texts as needed (layout, grammar, vocabulary).
- Perform data entry, proofreading, and formatting of various administrative documents.

**Document and Records Management**
- Create and maintain a variety of HR files and records, ensuring data confidentiality.
- Assist in updating and maintaining employee records.
- Manage the archives of the Human Resources Office according to compliance standards.
- Assist in tracking and maintaining accurate HR financial records and budgets as required.

**Coordination and Logistics Support**
- Organize and coordinate meetings, prepare agendas, and take meeting minutes.
- Support the planning and logistics of HR events such as recognition ceremonies, training sessions, and welcome activities.
- Coordinate room bookings and supply needs for meetings and events.

**Policy and Procedure Support**
- Support the implementation and regular updates of HR processes and procedures.

**Committee Support**
- Provide administrative support to the Director of Human Resources for various committee meetings.
- Assist in collecting, formatting, and distributing documents related to committee activities.

**Document Management**
- Manage and organize HR archives, ensuring compliance with confidentiality policies.
- Maintain up-to-date compliance records and track regulatory requirements.

**General Support**
- Perform other related administrative tasks as needed to support office operations.
- Participate in special departmental projects as required.
- MINIMUM QUALIFICATIONS REQUIRED
- Must hold a diploma of collegial studies (DEC) in administration or office management; or have a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Must have a minimum of three (3) years of experience in an administrative role.
- Must be bilingual in French and English (oral, written and comprehension).
- Experience with Microsoft Office is essential.
- ADDITIONAL QUALIFICATIONS
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with mínimal supervision and have the ability to work as part of a team.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must have excellent customer service skills.
- Must have a strong work ethic and exercise discretion.

You will be able to create an account and upload your résumé and cover letter.
- POSTING DATES- From 2024-10-08 00:00 to 2024-10-24 23:45

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