Administrative Assistant
6 months ago
**Classification & Regular Hours**:
Hours per Week: 35
Salary Grade: Level M
**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
**About Us**:
The Faculty Services Team provides proficient and accurate coordination and administrative assistance to faculty members at the Ivey Business School. The team’s mission is to provide professional, efficient and effective support to faculty members.
**Responsibilities**:
The Administrative Assistant (Faculty Assistant) will partner with a complement of 10-12 faculty members to support Ivey’s mission to develop leaders who think globally, act strategically, and address critical issues facing organizations and society, through impactful research and transformative learning experiences. The Administrative Assistant (Faculty Assistant) will work in collaboration with faculty to support their work in delivering high-quality educational experiences across all of our programs, with a particular focus on providing robust, wide-ranging and expert-level support for online course material. The role: sets up and manages online course content, including session content, assignments, quizzes, discussion forums, etc.; records and distributes grades and feedback to students and submits final grades to the program offices; orders course material and supplies; prepares, reviews and edits teaching, case, and research materials; coordinates guest visitors and faculty travel; and completes complex expense reimbursements.
The Administrative Assistant (Faculty Assistant) is responsible for engaging with all stakeholders - faculty, students (ranging from undergraduate students to executive program participants) and staff at Ivey and across the University, faculty guests and external vendors - and supporting across all programs.
**Qualifications**:
**Education**:
- 2 year community college diploma
**Experience**:
- 4 years of administrative experience supporting professional management personnel, senior administrators or faculty members
Knowledge, Skills & Abilities:
- Proven ability to establish rapport and build strong relationships with management, colleagues and clients
- Positive attitude with genuine customer service orientation
- Strong ability to adapt to various personalities and work styles
- Ability to work well under pressure and handle multiple competing priorities in a fast-paced environment with frequent interruptions
- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
- Self-motivated multi-tasker with strong organizational skills
- A strong record of teamwork with the motivation and ability to work independently with little supervision
- Creative problem-solving skills and sound professional judgment
- Strong attention to detail and ability to process information with high levels of accuracy
- Assertive and professional communicator with excellent verbal and written communication skills
- Professional manner and poise, and sensitivity in dealing with confidential issues and materials
- Knowledge of the administrative policies and procedures of the University and Ivey Business School is preferred
- Intermediate computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with online learning management systems (LMS) such as Canvas or OWL is preferred
- Demonstrated ability to quickly learn and adapt to new technologies
**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
7 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary position, covering a leave, with a contract end date of June 9, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our...
-
Administrative Assistant
7 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 1-year contract position. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and...
-
Administrative Assistant
6 months ago
London, Canada Bluewater Respite Inc. Full timeBluewater Respite is a fast-growing respite care business. We are a pool of caregivers dedicated to providing a meaningful break to parents who have children and adults with complex special needs. Bluewater Respite assists families by matching their child's/adult's needs to experienced caregiver’s strengths. During this meaningful break the caregiver can...
-
Administrative Assistant
7 months ago
London, Canada Synergy Tax & Business Solutions Inc. Full time**About Us**: Synergy Tax & Business Solutions Inc. is a rapidly growing bookkeeping and tax firm dedicated to providing top-notch financial services to businesses and individuals. With a strong commitment to accuracy, integrity, and client satisfaction, we have established ourselves as a trusted partner in the industry. We are currently seeking a...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
3 weeks ago
London, Canada Western University Full time**About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...
-
Administrative Assistant
6 months ago
London, Canada CBI Home Health Full timeAs an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout South West Ontario (SWO) region. This position is based in our London Home Health office in person 5 days a week and is a full-time position working with a great...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
4 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
6 months ago
London, Canada M.F. Arnsby Property Management Ltd. Full timeAdministrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...
-
Administrative Assistant
1 month ago
London, Canada Heaters, Controls & Sensors Ltd Full time**Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
6 months ago
London, Canada Fire Safety and Protection Full time**ABOUT US** Georgian Bay Fire & Safety Ltd., a Fire Safety and Protection, LLC, company, is one of the largest independent Life Safety & Property Protection companies in Canada. We are seeking additional members for our growing team throughout Ontario. Our Fire Alarm, Security, Sprinkler, and Electrical professionals are committed to protecting people and...
-
Administrative Assistant
4 months ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
7 months ago
London, Canada Security Guard Group Limited Full time**Position Overview**: **Please carefully read the information provided below. This is an overnight role** Reporting to the Director of Administration, the Administrative Assistant will be responsible in ensuring day-to-day administrative tasks are handled in a speedy matter. This position will serve as a pivotal support role within the organization,...
-
Administrative Assistant
6 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary role with a contract end date of June 2, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the...