Administrative Assistant

4 days ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level N
- Please note: This is a temporary role with a contract end date of June 2, 2026._

**Secondments are Welcome**:
Click here for more details on secondment opportunities.

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The University Advancement division plays a leading role in strengthening awareness of and support for the University’s mission and goals by leading alumni relations and fundraising efforts across campus and beyond. All departments within the Division build enduring alumni and public trust through understanding and support for Western University in a coordinated campuswide effort that results in the engagement and funding needed to make an impact. There are 3 departments within the Division - Departments of Development, Alumni Relations and Advancement Operations.

**Responsibilities**:
The Administrative Assistant will provide a high level of administrative support including calendar management, assistance with travel booking and expenses, organizing meetings and acting as a point of contact for inquiries. The role will work as part of the administrative support team within the Division and will provide support for the Principal Gifts team. The role will compile information for reports, analyzing and interpreting content, and researching corporations, foundations and/or individuals. The Administrative Assistant will coordinate meeting and travel arrangements, coordinate all materials for meetings, create and maintain schedules and assist with the development of operational procedures.

**Qualifications**:
**Education**:

- 2 year community college diploma in Business Management/Administration

**Experience**:

- 5 years of administrative experience, providing support to several stakeholders
- Experience managing an executive calendar

Knowledge, Skills & Abilities:

- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Ability to follow formal business practices with high attention to detail
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to multi-task and maintain an organized and effective personal work environment
- Ability to summarize information and disseminate to others effectively in a timely manner
- Adapts readily and effectively to changing priorities and demands
- Attention to detail and proofreading abilities
- Competency to maintain confidentiality and treat sensitive information with discretion
- Critical thinking skills to analyze problems, and collect information required to make an accurate conclusion
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Personable and courteous in working relationships with colleagues, students and the public
- Intermediate proficiency required in Microsoft Office Suite to prepare communications, graphics, financial reports, grant submissions, input departmental data into spreadsheets and databases

**Union Statement**:
**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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