Administrative Assistant

3 weeks ago


Scarborough, Canada Everest Signs Full time

**Company**

Everest Signs has been in operation since 1986 serving Canada coast to coast. We have 15,000 square feet of sign manufacturing facility in Toronto (GTA East). We manufacture all signage (illuminated and non-illuminated) in house and install using our own crane / bucket trucks.

**Position**

Administrative Assistant & Receptionist

Everest Signs is seeking a qualified and motivated individual to join our Toronto based team as an Administrative Assistant, based on site at our office in Scarborough, ON. We are looking for someone who has a background in office administration, preferably in manufacturing, construction or a related field.

**About the Role**

**Duties Include**
- Answer + direct phone calls
- Maintain the internal database of ongoing projects
- Sources material, proposes pricing, arranges transportation, organizes logistics and delivery schedules
- Work with the Project Coordinator & Sales Manager to support daily functions
- Liaising with other departments to ensure that we are always delivering a positive customer experience
- Invoicing
- Receive + process payments
- Collect employee time sheets and for payroll
- Ordering materials and sourcing out pricing from multiple vendors
- Filing receipts for bookkeeping

**Desired Skills and Experience**
- At least 3-5 years experience working as a receptionist or in an office environment
- Fast Typing Skills
- Experience using Microsoft Office, specifically Excel
- Typing, filing and collecting invoices
- Completion of College/CEGEP/vocational or technical training preferably in an engineering, construction or related field.
- Self-starter, highly-motivated, strong desire to meet objectives and succeed
- Excellent communication and interpersonal skills
- Strong negotiation and closing skills
- Strong problem solving and decision making skills
- Service oriented, by providing timely and detailed responses to various inquiries
- Excellent communication skills are essential
- Experience with MS Office
- Previous work experience in signage manufacturing, custom fabrication/manufacturing or construction industries is preferred but not essential
- Ability to work with others as a team.
- Excellent organizational skills, attention to detail, and ability to work effectively/accurately under pressure.

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please reply in confidence with a cover letter and resumé to:
Human Resources

Everest Signs

70 Modern Road

Toronto, Ontario

M1R 3B6 Canada

**Salary**: $17.00-$18.00 per hour

Schedule:

- Day shift

Work Location: One location



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