Executive Administrative Project Coordinator

7 months ago

Toronto, Canada VHA Home HealthCare Full time

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: _“Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.”_ Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “_The freedom and flexibility can’t be beat._” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us _“I love the inclusive culture. I feel welcome and at home.”_ _View more comments from VHA clients and their family members_._

**We are currently seeking a**:
**Executive Administrative Project Coordinator**

**Permanent Full-time (hybrid work - 2 days in office)**

**What will be your role?**

The Executive Administrative Project Coordinator (EAPC) plays a pivotal role in providing efficient and high-quality administrative and project management support to the VP and the Quality, Best Practice and Education (QBPE) department. They work closely with the VP QBPE, and work within a continuous quality improvement framework to promote and maintain strong connections with clients, staff, service providers and VHA leaders. The incumbent will act as primary contact for educational institutions for student coordination and placements at VHA. Their role focuses on organizing and managing competing demands and priorities effectively with responsibilities to manage and execute specific projects and coordinate the work and schedule of the VP. Their work will incorporate the development of project plan to implement and manage projects that QBPE and client voice portfolio is leading. This may include basic data analysis, short reports and meeting logistics. The EAPC will be able to optimally navigate and handle complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. You will have a positive and agile approach to keeping the team you support productive and organized. There are opportunities for this role to evolve with the needs of the portfolio to ensure our staff and providers are empowered and supported to provide spectacular care.

**What makes VHA’s compensation unique?**
- Benefits and pension plan for permanent eligible employees
- Compensation for education and professional development
- VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career
- Mentorship and peer support
- Career development opportunities
- Employee and family assistance program
- Wellness resources
- Perks & discounts
- Staff & service provider events

**Required Qualifications**:

- Post-secondary office administration diploma from a recognized post-secondary institution.
- Bachelor’s degree in a health-related care discipline or a business degree is preferred.
- Project Management education is required, and a Project Management Professional (PMP) certification is preferred.
- A minimum of five years of experience in assistance and support at a senior management level and/or 3 years of project management/coordination role experience, preferably in health-related sector.
- Proven ability to promote a culture of collaboration.
- Experience leading and supporting project teams is an asset.
- Experience in creating reports, presentations, and spreadsheets.
- Results Oriented and exhibits ‘can do’ attitude; perseveres to deliver results; anticipates potential issues/barriers and develops contingency plans to address them; demonstrates a comprehensive understanding of key performance indicators and develops action plans to improve outcomes.
- Excellent organizational, time and self-management skills. Uses time efficiently and responds quickly and constructively when confronted with challenges and changing priorities.
- High degree of accuracy and attention to detail' with ability to prioritize/manage competing demands and meeting deadlines.
- Proven ability to build and maintain strong working relationships with multiple internal partners and stakeholders.

Satisfactory completion of technical skills testing will be required.

**Accommodation and VHA’s commitment to DEI**

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants wit

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