Administrative Coordinator

1 week ago

Concord, Canada ASSA ABLOY Door Security Solutions Canada Full time

**About us**

ASSA ABLOY Canada is a large business in Concord, ON. We are professional, agile, innovative, and our goal is to ASSA ABLOY Door Security Solutions provides end-users (healthcare facilities, schools, universities, military, commercial buildings, etc.) with unsurpassed security and life-safety solutions and the essential support services (LEED consultation, code compliance, access control system integration, product research and selection, specification writing services, technical support, etc.) to ensure well-functioning doorway systems in the commercial building industry. This is all accomplished by combining the strengths of industry-leading door and hardware brands..

Our work environment includes:

- Modern office setting
- Growth opportunities
- Regular social events
- Relaxed atmosphere
- Safe work environment
- Lively atmosphere
- Casual work attire

We are currently seeking an **Administrative Coordinator** to be based in our **Vaughan, Ontario** **Canada** headquarters.

**Job Summary**

**Key Responsibilities**
- Provide back-up to Order Entry and Customer Service as required;
- Allocate faxed customer orders into the correct Customer Service e-folders;
- Manage and update customer order acknowledgment ship dates
- Administer boardroom schedules through Outlook;
- Organize, set up, and support events, meetings, and social functions;
- Arrange food and beverages for training sessions;
- Answer phone and direct calls;
- Greet visitors and maintain the visitor log;
- Order printer cartridges, office supplies and other items and keep them organized;
- Send outgoing mail and courier packages;
- Replenish and report postage machine/usage;
- Organize vending, soft drink and coffee machine suppliers;
- Register security access cards;
- Provide admin support to Purchasing and Customer Service, Data Entry;
- Oversee facility maintenance requests;
- Organize and maintain the copier/supply room;
- Communicate to cleaners to ensure office/facility cleanliness;
- Administrative responsibilities;
- Other duties as required.

**Education and Experience**
- Post-secondary Education preferred
- 1 year of related experience;
**Key Competencies**
- Highly organized and flexible;
- Excellent oral and written communication skills;
- Exceptional phone etiquette;
- Proficient with Microsoft Outlook, Word, PowerPoint & Excel Must be a team player and able to work in a dynamic environment;
- Able to multi-task, meet changing deadlines and use effective time management;
- Detail oriented and works with a high degree of accuracy;
- Must be self directed and able to complete projects with limited supervision.

**Our Benefits**
- Ongoing training and development
- Supportive team environment
- A stable and growing industry

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Concord, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- front facing customer service: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person

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