Cor Administrator

**About the Company**

Safeline Management is a part of the Safeline Group of Companies.

Safeline Management is one of the top health and safety management companies in the GTA. We provide professional, and OHSA approved Health and Safety services to companies all over the GTA. With humble beginnings in 2008, we have since tripled in size.

**ROLE SUMMARY**

The Administrative Assistant (H&S / COR) is responsible for providing administrative day-to-day support to COR / Health and Safety Department with skills and through a variety of tasks related to organization and communication.

Administrative Assistant (H&S / COR) is responsible for handling confidential and time sensitive material with provision support to managerial and professional consultants through assistance in daily office needs and managing general administrative activities ensuring team leaders can concentrate on the bigger picture, drive innovation, or keep the company moving in the right direction.

Administrative Assistant (H&S / COR) should be familiar with a variety of the concepts, practices, and procedures to ensure duties are completed accurately and delivered with high quality and in a timely manner. This involves coordinating and communicating with management, professional consultants and departments, managing data and documents, and ensuring the smooth and efficient operation of the department.

**QUALIFICATION**
- High school diploma or general education degree (GED) required. 2-year Diploma or Associate's degree in Business Administration preferred
- Familiarity with basic Health and Safety regulations, policies and procedures is an asset
- Strong verbal and written communication skills

**WORK EXPERIENCE**

A minimum of 2-3 years of secretarial, office experience or prior administrative experience, preferably in related industrial sector, which includes but not limited the following:

- Organize and maintain files and databases in a confidential manner
- Coordinating team input on various deadlines for specific projects
- Creating, running, and troubleshooting various reports and data sets
- Recording and documenting procedural work flow
- Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
- Coordinate internal and external resources to expedite workflow
- Experience developing internal process, document / records control and filing systems
- Data entry and records retention and tracking experience
- Working knowledge of general office equipment

**CAPABILITIES**
- Self-motivated, highly organized and detail-oriented
- Ability to work independently and as part of a team
- Ability to maintain confidentiality and handle sensitive information with tact and discretion
- Strong time-management skills and multitasking ability
- Aptitude for learning new software and systems
- Oversee and achieve department goals while upholding best practices
- Critical thinking, evaluation and analytical skills
- Emotional intelligence and interpersonal skills
- High degree of attention to detail and strong organizational skills
- Comfortable with routinely shifting demands with ability to multitask

**KEY DUTIES & RESPONSIBILITIES**
- Provide administrative support to the COR / Health and Safety Department, including but not limited coordinating tentative plans, scheduling meetings, and preparing documents and presentations
- Collect, combine and organize data, information and documentation received from Clients as part of ongoing or completed audits
- Maintain and update department records and databases, ensuring accuracy and completeness
- Prepare and distribute internal and external communications, including Client specific documentation, templates, forms and formatted documented content with reference information
- Coordinate with other departments and stakeholders to facilitate the completion of department projects and initiatives
- Assist managers and professional consultants with the development, implementation and maintenance of health and safety programs and policies
- Coordinate and maintain an up-to-date safety regulations and standards, and ensure that internal database and resources available and accessible by managers and professional consultants
- Archive and maintain internal database of completed projects and relevant documentation
- Coordinate internal and external communication and ensure records are kept and retained in centralized database
- Provide logístical support for department events, including training sessions and safety inspections
- Respond to internal and external inquiries, directing them to the appropriate staff member or department as necessary
- Taking on additional responsibilities during busy periods, covering for other team members, and supporting special projects
- Assist managers and professional consultants with preparation of internal audit documentation packages as required
- Manage and distribute incoming and outgoing mail and