Executive Assistant

7 months ago

Quebec City, Canada Solutions Petal Inc. Full time

Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights.

Our commitment to fostering an exceptional workplace culture has earned us notable recognitions, including being listed as a **Great Place to Work** in both the technology and healthcare sectors. Join us in our mission to empower healthcare innovators and improve healthcare differently.

**What you can expect when joining the team**

As an Executive Assistant, you will develop an in-depth knowledge of Petal's executive operations and work closely with the President and other members of the executive team to ensure the smooth running and monitoring of activities.

**Your daily life**

During the day, you will be led to:

- Proactively maintain and manage the President's calendar to maximize time and efficiency;
- Manage the schedule of executive and corporate activities;
- Coordinate and follow up on meetings;
- Consolidate, and integrate presentation materials as required;
- Use your analytical skills and understanding of the business to effectively interpret requirements;
- Respond to communication requests in a timely and professional manner and deliver general administrative documents and reports in a timely, accurate and thoroughly investigative manner;
- Prepare reports and other data as required;
- Provide administrative support to executive team members;
- Translate documents (English to French or vice versa);
- Coordinate the organization of meetings/seminars or special events (virtual, in-office or off-site);
- Coordinate and plan business travel;
- Manage the President's expense account;
- Promptly escalate issues/questions to appropriate individuals when necessary; Work as an active team member, willingly providing support to colleagues when needed and actively supporting group goals.

**Your profile**

Are you an experienced Executive Assistant, known for your excellent organizational skills, interpersonal skills and constructive approach? Do you have a proven ability to exercise discretion, meet deadlines and anticipate needs? _The sky is the limit _If you have:

- A degree in administration, or any other relevant discipline;
- A minimum of 5 years experience in a similar role at an executive level;
- Proficiency in French and English (verbal and written), with the ability to correct and translate documents;
- Excellent knowledge of the Office suite and Google;
- Excellent interpersonal communication skills and a strong collaborative spirit;
- A strong sense of confidentiality, integrity and discretion;
- A high degree of autonomy and the ability to work effectively without constant and direct supervision or guidance;
- The ability to manage multiple files simultaneously while respecting deadlines, to identify priorities and to show initiative and proactivity;
- The ability to adapt to change and to work in a dynamic environment where challenges are part of the daily routine;
- The ability to go to the office regularly, and travel on occasions;
- Since you will be regularly interacting with English-speaking colleagues and external collaborators located outside of Québec, proficiency in both English and French (spoken, written, and read) is required.

**Petal’s position on remote working**

In our opinion, a company cannot claim to be modern, innovative and have the well-being of their team at heart, without attempting to integrate remote working to the level that their business model allows them to. Post-pandemic, Petal employees will continue to benefit from the option of teleworking up to the maximum flexibility permitted by the nature of the position and the smooth running of operations.

**Our benefits**
- A signing bonus of $1,000 for your remote work set-up;
- Compensation that recognizes your contribution;
- 4 to 6 weeks of paid vacation per year;
- 5 paid personal days per year;
- A group RRSP / DPSP plan with employer contribution;
- A complete group insurance plan, from day 1;
- An annual wellness allowance;
- Flexible work hours and more.
- Petal is an active participant in the equal opportunity employment program, and members of the following target groups are encouraged to apply: women, people with disabilities, aboriginal peoples and visible minorities. If you are a person with a disability, assistance with the screening and selection process is available on request._

  • Executive Assistant

    6 months ago

    Quebec City, Canada iA Groupe financier iA Financial Group Full time

    ***: **DUTIES**: - Coordinate the agendas of the President and Executive Vice-President; - Oversee both agendas, coordinate meetings, travel arrangements, etc. - Prepare executive reports on compliance and finance for Board of Director meetings; - Coordinate all senior management responses relating to compliance and corporate governance; - Prepare corporate...

  • Executive assistant

    6 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description A career as an executive assistant within the Customer Experience Center (CEC) team is about playing a pivotal role within the team. You will work closely with the first vice president to ensure smooth and effective management of daily activities. Your versatility, excellent organizational skills, and passion for teamwork will be...

  • Executive Assistant Office Manager

    6 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description Job Title: Office Manager/Executive Assistant to the President About Us:  At Dex we pride ourselves on fostering an innovative and collaborative work environment. As a leading fashion wholesaler/ manufacturer, we are dedicated to excellence in every aspect of our business. Our President needs a dynamic, organized, and proactive...

  • Executive Assistant

    1 month ago

    Quebec City, Quebec, Québec, Canada Groupe Desgagnés Full time

    If you are passionate about administrative efficiency and want to play a central role in the HR development of a large-scale company, we look forward to meeting you! We are looking for an Executive Assistant to support the Human Resources Department. As an Executive Assistant, you will have the opportunity to be involved in various aspects of human...

  • Executive Assistant

    1 month ago

    Quebec City, Canada Groupe Desgagnés Full time

    If you are passionate about administrative efficiency and want to play a central role in the HR development of a large-scale company, we look forward to meeting you! We are looking for an Executive Assistant to support the Human Resources Department. As an Executive Assistant, you will have the opportunity to be involved in various aspects of human...

  • Executive Assistant

    6 months ago

    Quebec City, Canada Equans Full time

    Executive Assistant & Data Protection Correspondent **Offer ID**: - 59145**Contract type**: - Permanent**Schedule**: - Full-Time**Country**: - United KingdomEQUANS is committed to leading our market in sustainability and is working towards achieving a zero-carbon service. Our employees have a collective responsibility to work in a sustainable and...

  • Office Manager

    3 months ago

    Quebec City, Canada Vantage Data Centers Full time

    About Vantage Data Centers Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience. Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and...

  • Executive assistant

    2 months ago

    Quebec City, Quebec, Québec, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive Assistant

    3 months ago

    Quebec City, Canada Parks Canada Full time

    Parks Canada Forillon National Park of Canada (Québec) AS-01, CR-04 AS01 indeterminate (permanent) and CR04 anticipatory, several possible opportunities $57,397 to $69,317 For further information on the organization, please visit Parks Canada - Click here to view video on tips on how to apply- Find your career- Self-declare because your perspective...

  • Executive assistant

    2 months ago

    Quebec City, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive assistant

    4 weeks ago

    Quebec City, Quebec, Québec, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive assistant

    4 weeks ago

    Quebec City, Canada Groupe Desgagnés Full time

    "Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. " As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers,...

  • Executive Assistant

    6 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description L’hôtel InterContinental Montréal recherche un(e) adjoint(e) Exécutif(ve). Travailler pour l’InterContinental Montréal, c’est faire vivre au client un séjour passionnant qui laissera des souvenirs inoubliables. Parfaite combinaison entre l’atmosphère intime d'un hôtel boutique et le service hors pair d'un luxueux hôtel...

  • Sales Executive

    7 months ago

    Quebec City, Canada Marriott International, Inc Full time

    **Job Number** 23200912 **Job Category** Sales & Marketing **Location** Delta Hotels Quebec, 690 Boul Rene Levesque Est, Quebec City, QC, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Handles customer inquires and acts as the on-property liaison for group sales within...

  • Sales Executive

    6 months ago

    Quebec City, Canada Marriott International, Inc Full time

    **Additional Information** Gestionnaire des ventes **Job Number** 23146383 **Job Category** Sales & Marketing **Location** Delta Hotels Quebec, 690 Boul Rene Levesque Est, Quebec City, QC, Canada **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Handles customer inquires and acts as the...

  • Business Development Executive

    6 months ago

    Quebec City, Canada TalentNeuron Full time

    **TalentNeuron** is a top-of-the-line HR analytics enterprise software-as-a-service product that utilizes a vast array of public data sets, including profiles, jobs, companies, universities, demographics, and skills. The product leverages cutting-edge cloud, big data, and open source technologies, frameworks, and toolsets. TalentNeuron stands as the world's...

  • Territory Account Executive

    6 months ago

    Quebec City, Canada Primo Water Corporation Full time

    Overview: **Labrador Source (PWNA)** **Territory Account Executive** **On-target earnings : $100000 / **annually** - ** Gas mileage reimbursed** Come join a dynamic team where you can _evolve_ in a collaborative and inspiring workplace! A _family_ atmosphere, a paycheck every two weeks, deposited directly into your account and many...

  • Assistant Director of Administration

    6 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description Assistant Director of Administration Who we are: Valnet Inc., the world’s premier digital media investment company, owns and operates over 25 highly authoritative brands across various verticals, including entertainment, sports, technology, automotive, gaming, and travel. Specializing in acquiring, operating, and growing...

  • Bilingual Associate Account Executive

    4 months ago

    Quebec City, Canada LivaNova Full time

    Join us today and make a difference in people's lives! LivaNova is a global medical technology company built on nearly five decades of experience and a relentless commitment to improving the lives of patients around the world. Our advanced technologies and breakthrough treatments provide meaningful solutions for the benefit of patients, healthcare...

  • Executive Assistant To a Senior Vice President

    2 months ago

    Quebec, Canada iA Financial Group Full time

    Executive Assistant to the Senior Vice President, DistributionOther Possible Location(s): Toronto, Ontario; Montreal, QuebecJob category: Customer Service and Administrative SupportA great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an...